HUMAN RESOURCES GENERALIST

Description

Applications will be accepted online from February 11, 2025 until 11pm on February 25, 2025 at the website address https://pueblowestmetro.us/172/Job-Opportunities

First review of applications will happen by February 27^th.

Please note: Incomplete applications cannot be considered. You will know you have completed the application when it has requested your signature.

Job Summary

Under general direction of the Director of Human Resources, oversees the daily functions of the HR department including but not limited to recruitment, onboarding and off boarding processes, compensation review, employee file compliance, high level data entry into HR information systems, benefit administration, and assists with the Family Medical Leave Act (FMLA) processes. Assist with the administration of the District policies and procedures.

Essential Job Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required.  The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to the following:

• Assists with the researching, developing and implementing policy and procedures, supporting employee programs and activities, assist with ensuring proper implementation of all applicable laws, rules and regulations.
• Assists with performing benefits administration to include communication with monthly vendor billing reconciliation, claims resolution, change reporting and communicating benefit information to employees, including annual open enrollment.
• Oversight involved with salary administration with regard to job analysis studies, job descriptions, salary ranges/grades and salary increases, and maintains strict confidentiality with all data and information.
• Prepares and processes Personnel Action Forms (PAF) for payroll changes in a timely manner.
• Manages recruiting process for the district to include advertising for job openings, processing and screening employment applications, facilitating candidate interviews, conducting reference checks and making appropriate job offers.
• Assist with promotional opportunities and analysis.
• Coordination and follow up with staffing company(s) in local area for requested department staff placement for the District.
• Coordinates and processes all post-job offer physical assessments, background checks, employment testing and other procedures for filling District positions.
• Conducts New Hire employee orientations to include communication on all benefit programs, employment policies and procedures and general orientation to the District.
• Addresses employee questions regarding benefits or coordinates employee questions to appropriate party.
• Manages District pre-employment drug screening, background checks and driving record checks for employees accepting job offers, new employees or required random reviews.
• Assists in managing the annual performance management system process.
• Works with supervisors to ensure employee probationary period evaluations are completed in a timely manner.
• Assists with the Family Medical Leave Act (FMLA) process to ensure appropriate notification is received, answering employee and supervisor questions, determine eligibility, ensure proper paperwork is received, and monitor progress and return to work procedures.
• Entering employee information in HR Information System regarding benefit deductions, salary increases, new hires, terminations or any other required information.
• Assists with responding to surveys and request for assistance from other employers regarding wages and salaries, benefits, personnel policies, and employment practice.
• Keep current with employee electronic files and paper files of employees HR files.
• Sends and tracks responses to employee recognition programs. 
• Tracking of reasons for exit interviews and trend of the District / geographical area.  
• Sets up and maintains computer spreadsheets and databases to handle special reports and projects as required.  Compiles various types of data into lists, reports, and summaries. 
• With guidance from the Director of HR provides support to resolve employee issues and escalating to appropriate management as necessary.
• Enters, records and analyzes themes from exit interviews to make recommendations regarding turnover prevention.
• Assist in the budget planning process and makes recommendations on the annual budget.
• Be advocates promoting health and safety in the workplace.
• Actively participates in the Safety Committee. Provides support and direction and assumes a leadership role in reducing employee injuries.
• Assist and be a back up to Risk Management (i.e. Workers Compensation).

Other duties

• Performs other duties and special projects as assigned.

Supervisory Responsibility

• Serves as a positive and engaged member of the District Management Team.
• Creates and maintains a supportive role consistent with the District's culture.
• Participates in the employee selection process for the Human Resources Department.
• Demonstrates a respectful attitude toward customers, co-workers, elected officials, and supervisors that promotes teamwork, open communication, and effective customer service.
• Embodies the District Core Values.

Knowledge

• Knowledge of basic Human Resources administration, organization and systems.
• Knowledge of effective customer service practices to include addressing customer concerns, resolving problems and handling multiple customers at the same time.
• Knowledge of U.S. Department of Transportation Federal Motor Carrier Safety Administration.
• Knowledge and experience with a human resources information system.

Skills

• Written and verbal communication skills.
• Using computers and a variety of software, including MS Office Suite.
• Proficient with the use of personal computers, copiers, scanners, fax machines, telephones.
• Problem solving and systematic thinking skills.
• Organizing and prioritizing.
• Managing time and projects.
• Communicating and using interpersonal skills with all levels within the organization as well as with the general public sufficient to exchange or convey information and to receive work direction.
• Establish and maintain effective working relationships with persons at all levels.

Abilities

• Demonstrate a high degree of integrity and accountability.
• Utilize positive, professional communication skills, both on the telephone and in person.
• Adapt to unique and changing situations.
• Work independently.
• Maintain confidentiality with all sensitive information, conversations and employee situations.
• Demonstrate attention to detail, offer new ideas and concepts that may impact efficiency and reduce costs.
• Identify and recommend solutions to problems in a timely manner; gather and analyze information skillfully; work well in group problem-solving situations.
• Coordinate and complete projects on time.

Other Duties

• Performs other duties and special projects as assigned.
• Requests and reviews all district Motor Vehicle Reports at the time of hire and annually as required and reports discrepancies to the employee’s Director.
• Reviews the “12 Points”, distributes DOT drivers manual, Fleet Policy, non DOT drug and alcohol policy and other required information to new DOT drivers and gets acknowledgement documentation for the file. Also provides Fleet Policy and non DOT drug and alcohol policy to all other new drivers and documents accordingly.
• Establishes and maintains all district drivers’ files including those required by the Department of Transportation.
• Maintains the Districts database on all drivers and assures the renewal of driver’s licenses, CDL physicals, DOT medical examinations, waivers and other related documents and information.
• Will be the Districts Alternate Designated Employer Representative (DER) for DOT and non DOT drug and alcohol programs. Including scheduling random drug and alcohol tests, monitoring test results, and reporting violations to the employee’s Director. Responsible for meeting DOT required annual drug and alcohol testing quotas.
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

Qualifications

Required Qualifications (Note: Any acceptable combination of education, training and experience that provides the above knowledge, abilities and skills may be substituted.)

Required Education/Certifications Required

• A Bachelor’s Degree or higher from an accredited college or university in a business-related field.
• Association Professional in Human Resources™ (aPHR™) or Professional in Human Resources® (PHR®) certification is preferred.  
• Must currently have and maintain a valid Class “R” Colorado driver license. 

Preferred Education and Experience

• At least two (2) years of experience in an Human Resources related position or department; at least one (1) year of experience working within a related / type of municipal government preferred.

Position Type/Expected Hours of Work

• This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Physical Demands

• The work is mostly sedentary with periods of light physical activity, and is performed in office surroundings.  Typical positions require workers to walk or stand for long periods; lift and carry up to 20 pounds; climb stairs, bend, reach, hold, grasp and turn objects; and use fingers to operate computer or typewriter keyboards.  The work requires the ability to speak normally and to use normal or aided vision and hearing.

Pueblo West Metropolitan District is an Equal Opportunity Employer

Salary : $57,813 - $86,719