Country Manager Assistant | Latam Distributors

The Opportunity

In Latam Distributors, we oversee operations in 15 Latin American countries, supporting our distributors to achieve their annual goals. Reporting to the Country Manager of the business unit, this position provides administrative and operational assistance in a timely, dynamic, proactive and organized manner. Ensures the business operates efficiently and effectively by helping management organizing their agendas, planning and executing meetings & events, greeting office visitors, making travel arrangements, preparing expense reports, supporting with presentations, composing documents as directed, among other activities.

What you'll get to do

• Calendar management for Country Manager.  Organize meetings and maintain agenda clear and updated for manager.  Follow up requests and facilitate information needed for appointments.
• Manage bookings and travel plans for CM.  Organize receipts and prepare Travel & Expenses reconciliation on Concur.  Ensure all expenses are reported and corporate credit card is paid on time.
• Support preparing reports, PowerPoint presentations, memorandums and spreadsheets when requested.  Prepare, consolidate and facilitate meeting minutes and key action follow up.
• Support event planning, coordination, execution and communication (e.g. business meetings hosted by the BU; client meetings; in-office team events; holiday parties and gifting), etc.
• Inventory request and management for company branding materials for clients or employees (notebooks, lanyards, pen and pencils, merchandise, etc).
• Lead Office logistics including, ordering supplies, maintaining an organized work environment, and tracking office supply costs against pre-existing budgets.
• Liaison with the Office Manager / Receptionist to drive maintenance efforts and building management needs for area occupied by BU and for general reception duties, including greeting clients, candidates, and visitors, receiving and sending mail, packages, and deliveries and distributing to the appropriate individual
• Other responsibilities as requested.

We'd love to meet you if you have

• 2 years of Office Management or Administrative experience preferably in the Cosmetics, Fashion or Consumer Goods industry. Bachelor’s degree in related field is a plus.
• Bilingual in Spanish and English is required.
• Advanced proficiency in MS Office (PowerPoint, Word, Excel, Outlook), using the Internet and digital tools and applications.
• Strong partnering, problem solving and analytical abilities.
• Autonomous and Results-driven, with exemplary planning, coordination and organizational skills.
• Passionate about building connections and relationships, organized to support business and people needs. Strong Communication skills.  Trustworthiness / Discretion.
• Ability to communicate and work in a multicultural team environment.
• Oriented to details and to provide reliable information.

A few things you'll love about us

• An entrepreneurial, creative and welcoming work culture
• A range of learning and development opportunities
• An international company with plenty of opportunities to grow
• A competitive compensation & benefits package

EEOC:

Puig is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status, or any other characteristic protected by law.

Diversity, Equity, and Inclusion Commitment: 

At Puig, we are continually looking for enthusiastic and committed individuals from a broad range of backgrounds and experiences to join our team.We believe that creating an inclusive environment in which you feel welcomed, valued, engaged, and empowered strengthens our business and fosters a culture where we are inspired to work hard, challenge ourselves, and be innovative in our thinking. Additionally, we believe that the diversity of our employees makes us a stronger company and better able to serve our customers around the world.

About Puig:

Puig creates unique and highly desirable beauty and fashion brands that empower people to reinforce their self-esteem and find their own expression in a family-owned company that aims to leave a better world for the next generation.

Our brand portfolio is structured in three divisions: Beauty and Fashion, with the owned brands Carolina Herrera, Nina Ricci, Paco Rabanne, Jean Paul Gaultier, Dries Van Noten, Penhaligon’s, Byredo, Dr. Barbara Sturm, and L’Artisan Parfumeur; the licenses of Christian Louboutin and Comme des Garçons perfumes; and Lifestyle fragrances, among them Adolfo Dominguez, Antonio Banderas, Shakira, and Benetton. The Charlotte Tilbury division, which includes the luxury makeup brand and the Derma division, with the Apivita, Uriage and Isdin brands. We sell products in 150 countries and operate 26 subsidiaries.

At Puig we honor the values and principles put in place by three generations of family leadership. Today we continue to build on that legacy, through conscious commitments in our ESG agenda (environmental, social, and governance) aligned with the UN Sustainable Development Goals.