What are the responsibilities and job description for the Executive Administrative Assistant position at Puppyland?
Hey there! We are looking for a smart, problem-solving, critical thinking executive assistant!
This is a part time position and we are flexible on hours for the right person. Duties include but not limited to managing calendars, making travel arrangements, setting up new accounts, following up to ensure tasks are completed by outside companies, etc. You'll need to be a jack of all trades!
Our office is in Graham and you may need to be available after hours via phone for one-off tasks that come up.
To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
This position will keep you busy and on your toes! We need someone that can adapt quickly to the situation to get everything completed and running smoothly.
Responsibilities
- Act as the point of contact among executives, employees, clients and other external partners
- Manage information flow in a timely and accurate manner
- Manage calendars and set up meetings
- Make travel and accommodation arrangements
- Act as an office manager by keeping up with office supply inventory
- Format information for internal and external communication – memos, emails, presentations, reports
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
- Minimal company payroll (ADP experience preferred)
Skills
- Work experience as an Executive Assistant, Personal Assistant, Office Manager or similar role
- Outstanding organizational and time management skills
- Familiarity with office gadgets and applications
- Availability after hours for high-urgency needs
- Excellent verbal and written communications skills
- Discretion and confidentiality
Job Type: Full-time
Pay: $18.00 - $22.00 per hour
Expected hours: 15 – 35 per week
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
Schedule:
- 8 hour shift
- Holidays
- Monday to Friday
- On call
Work Location: In person
Salary : $18 - $22