What are the responsibilities and job description for the Administrative Assistant - Chief of Staff for the First Lady position at Purdue University?
Req Id : 34824
Job Title : Administrative Assistant - Chief of Staff for the First Lady
City : West Lafayette
Job Description : Job Summary
This role will provide administrative support for Chief of Staff. In a confidential setting, perform a variety of administrative tasks including maintaining calendars, scheduling meetings and events, arranging travel orhandling incoming inquiries. Create agendas, flyers, or promotional materials. Update and maintain websites, photo files, RSVPs, databases and mailing lists. Assist in preparing reports. Provide cross-coverage to the Office of the President.
Duties & Responsibilities
- Maintain calendars, schedule meetings, schedule deadlines and reminders, prepare agendas, collect and provide support materials, and record and distribute minutes.
- Update and maintain mailing lists, multiple invitation lists, RSVP lists and photo files.
- Assist with event coordination, including room reservations, occasional set ups, catering, and printing nametags. Occasional support during events which can include nights and weekends during academic year.
- Assist with collecting and maintaining system for event photos - hiring photographers with supervisor defined photo strategy for social media, stewardship and messages with photos.
- Coordinate with Office of the President staff to maintain Westwood event calendar, provide standard materials for the President, and provide office support as needed.
- Arrange travel, order supplies, maintain organizational files, make copies, distribute incoming and outgoing mail, ensure proper function of office equipment.
- Manage receipts, reconcile credit card statements, and pay invoices through Purdue systems.
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