What are the responsibilities and job description for the Accounts Receivable Specialist position at Pure Mechanical LLC?
Are you detail-oriented, highly organized, and ready to join a dynamic team? Our growing commercial HVAC company is seeking an Accounts Receivable Specialist to support our financial operations. If you have a passion for accuracy, excellent communication skills, and a knack for problem-solving, we want to hear from you!
Company Overview:
Pure Mechanical has been a leading provider of Commercial HVAC solutions since 2007. Our seasoned team of professionals brings unmatched expertise to every project, whether it’s designing and installing cutting-edge HVAC systems for new constructions or providing reliable maintenance and repair services to keep existing systems running at peak efficiency. We pride ourselves on our commitment to quality and customer satisfaction and as we continue to expand our operations, we are seeking a dynamic and results-driven Accounts Receivable Specialist to join our team.
Key Responsibilities:
- Managing payments – Tracking incoming payments, ensuring they are applied correctly, and recording them in our system.
- Creating and sending invoices – Generating and sending out invoices on a monthly basis.
- Appling payments – Apply customer payments appropriately and prepare deposit.
- Maintaining records – Keeping accounts receivable records up to date, including aging, credits, and collections.
- Reconciling accounts – Reconciling the accounts receivable ledger with the general ledger.
- Resolving discrepancies – Resolving discrepancies between customer payments and invoices.
- Communicating with customers – Contacting customers via phone, email, or mail to request payment, arrange payment plans, or handle inquiries.
- Developing reports – Creating reports and balance sheets that document profits and losses, and developing reports related to accounts receivable activity.
- Assisting with month-end closing – Prepare journal entries and assisting with month-end closing activities.
- Ensuring compliance – Ensuring compliance with all applicable laws and regulations related to accounts receivable activities.
- Developing policies – Developing and updating policies based on current research, industry standards, and regulatory requirements.
- Shop costs – Post shop costs to the appropriate job in our system.
- Lien Waivers – Manage and complete vendor lien waivers.
Qualifications:
- Proven experience in accounts receivable, bookkeeping, or a related role.
- Knowledge of sales and use tax – replacement vs repair work, direct bill, etc.
- Proficiency in accounting software (experience with ServiceTitan and QuickBooks is a plus).
- Strong attention to detail and organizational skills.
- Excellent communication and interpersonal abilities.
- Ability to multitask and prioritize in a fast-paced environment.
- Knowledge of commercial HVAC industry practices is a bonus, but not required.
What We Offer:
- Competitive salary.
- Comprehensive benefits package, including health, dental and vision insurance and 401k.
- Opportunities for professional development and advancement.
- A dynamic and collaborative work environment.
How to Apply:
If you’re ready to take on the challenge of being a crucial link in our administrative department, we want to hear from you! Interested candidates are invited to submit their resume and a cover letter outlining their relevant experience to thadler@pure-hvac.com. Please include “Accounts Receivable Specialist” in the subject line.
Pure Mechanical is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences.
Join our team and contribute to the success of a growing company at the forefront of the commercial HVAC industry!
Job Type: Full-time
Pay: $27.00 - $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Experience:
- Accounting: 1 year (Preferred)
- Microsoft Excel: 1 year (Preferred)
Ability to Commute:
- Waukesha, WI 53186 (Required)
Ability to Relocate:
- Waukesha, WI 53186: Relocate before starting work (Required)
Work Location: In person
Salary : $27 - $30