What are the responsibilities and job description for the Purchasing/Billing Coordinator position at Pure Salt Interiors?
Job Summary
A detail-oriented and organized Purchasing/Billing Coordinator is sought to manage the procurement of materials, monitor shipments, and ensure timely billing for interior design projects. This role will work closely with designers, vendors, and clients to process purchases accurately and handle financial processes efficiently.
Main Responsibilities
Design & Purchasing:
- Coordinate and manage furniture, material, and decor purchasing for interior design projects.
- Monitor purchasing inbox for shipments and resolve issues after placing POs.
- Mark POs as "Shipped" in NetSuite and input tracking information, ensuring reconciled POs and invoices.
- Input vendor bills into NetSuite and submit for approval to Acct/Finance Team, ensuring timely revenue recognition and closing of POs.
- Collaborate with designers to verify product requirements for orders in question.
E-Commerce & Drop-Ship Management:
- Place drop-ship POs as required.
- Mark Vendor Acknowledgments on POs and input Vendor reference numbers for confirmation.
- Input estimated ship dates on POs for visibility on potential exceptions.
- Monitor purchasing inbox for shipments and resolve issues after placing drop-ship POs.
- Mark POs as "Shipped" in NetSuite and input tracking information to complete sales order and invoice process.
- Ensure drop-ship items are fulfilled quickly and efficiently, streamlining accounting process and allowing timely reconciliation by Accountant.
Billing & Invoicing:
- Prepare and send invoices to clients based on project milestones and completed work.
- Ensure all invoices are accurate and aligned with agreed terms, following up on outstanding payments as necessary.
- Maintain accurate billing records and update project budgets to reflect costs, including purchasing and labor.
- Assist with tracking and reconciling project costs to ensure profitability.
Administrative Support:
- Maintain accurate records of all purchases and transactions, ensuring proper documentation is filed.
- Work with team to ensure timely and accurate reporting of project budgets and financial status.
- Provide general support for design team and assist with administrative tasks as needed.
- Training and knowledge shared as opportunities arise.
- Other duties assigned, subject to change with business needs.
Requirements
Experience:
- 1-2 years of experience in purchasing, billing, or project coordination.
- 1-2 years of experience in a professional and fast-paced business setting.
- Experience preferably in an interior design or related field.
- Experience with business systems such as Google Suite, NetSuite (or comparative ERP system), Houzz Pro, etc.
- Experience in a fast-paced environment and has demonstrated flexibility and adaptation.
Education:
- Associate or Bachelor's degree, preferred.
Perks & Benefits:
- Full Health Benefits Packages with low employee premiums (Anthem, Delta, Principal).
- Paid Development Opportunities via LinkedIn Learning.
- Paid Time Off and Sick Accrual Plans.
- 401(k) Company Match, after service requirement is met.
- Competitive Base Salary, and annual increases based on market rates, company leveling, and performance ratings.
- Employee discounts on proprietary and third-party products.
