Administrative Assistant

Description

PVE, LLC is a cohesive group of civil, mechanical, structural engineers, geologists, landscape architects, surveyors and talented support staff with a common goal of providing services tailored to accommodate each of our client's specific needs.

The Administrative Assistant supports all staff at the main office in Pittsburgh, PA with the following duties:

• Manages all front office activities including answering and directing all calls to recipients, takes and relays messages, pages employees when necessary.
• Assist Human Resources with a new hire orientation.
• Prints, assembles, and prepares, plans, and documents for shipping and/or distribution to client.
• Orders and maintain all personal protective equipment.
• Makes travel arrangements (e.g., hotel reservations, uber, cab) for employees when requested.
• Orders and maintains all office supplies for the Pittsburgh office.
• Coordinates office events, group lunches and celebrations.
• Maintains office service accounts (e.g., account management, payment, etc.) Reviews new vendors and leads selection of new providers.
• Places service calls to vendors when copiers or other office equipment are not functioning.
• Coordinates with the Marketing team for purchases of branded apparel.
• Manages client holiday gift planning, ordering, and mailing.
• Maintains organization, stocking and upkeep of kitchen and patio areas, beverage fridges and recycling.
• Ensures that production room is kept clean, organized, and free from tripping hazards. Ensures that paper and toner levels are always maintained.
• Picks up mail, sorts and delivers to desks and offices.
• Arranges for package shipping, creating mailing labels, ordering package pickup or expedited delivery and faxing documents.
• Delivering documents and checks personally to clients as requested.
• Maintains an organized office filing system.
  
  

Office Safety

• Conducts quarterly inspections of personal protective equipment.
• Serves as main point of contact for employee personal protective equipment ordering, storage, and distribution.
• Relays announcements from Spectra Management to Pittsburgh office staff.
• Coordinates Fire Extinguisher inspections for the Pittsburgh Office through Spectra.
• Coordinates fire drills for the Pittsburgh Office in accordance with Spectra schedule.
• Leads office evacuations in accordance with Emergency Action Plan for Pittsburgh Office.
• Maintains updates to Safety Manuals and Emergency action plans and issue updates.
  
  

Requirements:

High school diploma and a minimum of 3 years of experience in an administrative support role.

PVE, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, PVE, LLC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. PVE, LLC expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

Required Skills

Proficient with Microsoft Office Suite (e.g, Outlook, Excel, Word, PowerPoint)

Proficient with standard office equipment (e.g., console phone system, copiers, postage, label maker, OCE printers)

Excellent written and verbal communication skills

Excellent organization skills

Ability to manage multiple priorities

Optional Skills

Valid drivers license

Openings

1

Pay Range

$20.00 Hourly to $23.00 Hourly