Office Administrator/Project Coordinator

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

This position will involve working closely with sales personnel and the operations manager to create comprehensive action plans concerning resources, budgets, and timeframes for projects. Duties include customer invoicing, securing permits, participating in project meetings, assisting in scheduling, and other general office functions.

Essential Duties & Responsibilities: 

• Participate in project design meetings and propose improvements if necessary
• Evaluate potential problems and technical hitches and develop solutions
• Plan and manage team goals, project schedules and new information
• Supervise current projects and coordinate all team members to keep workflow on track
• Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored
• Direct project correspondences by preparing and reviewing project proposals, memos, meeting minutes and emails
• Communicate with clients to identify and define project requirements, scope, and objectives
• Adhere to budget by monitoring expenses and implementing cost-saving measures
  
  

Education/Qualification: 

• High school diploma or GED required
• One to two years of related experience preferred
• Good communication and interpersonal skills
• Capable of maintaining strong relationships
• Strong organizational and multi-tasking skills
• Excellent analytical and problem-solving abilities
• Team-management and leadership skills
• Documentation management and ability to use project management tools
• Attention to details even under pressure
• Time management skills with the ability to meet deadlines
  
  

Other Duties

• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
• Performs other duties as assigned.
  
  

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer. 
  
  

Benefits And Perks

• Excellent pay
• Medical, dental, vision
• Company paid life insurance
• Company paid short term disability
• 401K with employer match
• Paid vacation and company holidays
• Company vehicle (if job applicable)
  
  

Pye Barker Fire and Safety is an Equal Opportunity Employer