What are the responsibilities and job description for the Executive/Personal Assistant to CEO position at QB Hospitality?
QB Hospitality is a growing multi-functional restaurant group that currently owns and operates several well-known establishments in NYC, including Angelina Bakery and Antoya KBBQ. We are growing our corporate team based in NYC and looking for an Executive/Personal Assistant to support our Founder / CEO in our Manhattan office located in the NoMad Flower District. We are fast-paced and highly collaborative. This will be a 100% on-site position with 9am-6pm EST working hours, Monday-Friday, with potential for some overtime work as it relates to client dinners and weeknight/weekend events.
JOB DESCRIPTION
The Executive/Personal Assistant will be responsible for supporting the Founder / CEO on all executive administrative tasks relating to all his business dealings in hospitality and real estate. They must be comfortable with interfacing with clients and business partners, computer work, office administrative tasks, have basic finance knowledge, and excel at both verbal and written communication. A portion of the work might also include planning and executing personal/family requests such as family parties and trips.
DUTIES AND RESPONSIBILITIES
- Provides executive administrative support to ensure efficient operation and expedition of projects, such as filing documents, creating presentation decks, compiling information and data, generating reports, researching, creating and editing documents, taking meeting notes, copying, binding, scanning etc.
- Answers phone calls, schedules meetings and responds to emails swiftly on behalf of the CEO through polite and professional communication.
- Makes booking arrangements for senior company staff, clients, and business partners such as booking flights, car services, accommodations, and restaurant reservations.
- Travels to different meeting and onsite locations with the CEO and provides any necessary onsite administrative support.
- Act as Office Manager to perform the following duties:
- Takes on receptionist duties such as greeting office visitors and clients warmly, offering beverages and/or snacks as necessary and directing them to the waiting area or to a specified conference or meeting room.
- Takes proper inventory of office supplies and working with the accounting team to purchase and replenish stock.
- Sources and maintains relationships with food and beverage suppliers, setting up accounts with approved budgets to purchase items and keep office pantry stocked for staff.
- Organizes catering and office lunches when necessary.
- Plans in-house or off-site activities such as happy hours and birthday celebrations.
- Accomplishes all related and assigned tasks as necessary.
QUALIFICATIONS
- Associate's degree in Business Administration or Bachelor's degree preferred
- Bilingual in English and Korean / Chinese highly preferred
- 1 years of clerical or office experience
- Proficient computer skills, including Google Workplace products
- Strong verbal and written communication skills
- Ability to adapt to routinely shifting demands
- Comfortable with tough client demands and correspondence
- High degree of attention to detail and organization
SALARY
- $60,000 starting base, commensurate with experience
Job Type: Full-time
Pay: From $60,000.00 per year
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $60,000