Procurement Specialist

Description

Title : Procurement Specialist

Department : Procurement

Location : Irvine, CA

Supervisor : Procurement Manager

FLSA Status : Exempt

Position Status : Permanent, Full-Time

Work Status : Hybrid

PROCUREMENT SPECIALIST

Hanwha Qcells USA Corp (Qcells USA), headquartered in Irvine, CA, specializes in providing utility-scale modules, solar photovoltaic (PV), and battery energy storage systems (BESS) project development, along with Engineering, Procurement, and Construction (EPC) services for solar and BESS projects nationwide. Qcells USA delivers comprehensive turnkey solutions encompassing the entire utility-scale project lifecycle. By choosing Qcells USA for turnkey solutions, customers can reduce uncertainty and risk, leading to enhanced investment returns and contributing to a more sustainable future.

Qcells USA’s complete turnkey solutions seamlessly integrate the expertise of our Module, Development, and EPC teams, while ensuring close coordination with other vital internal groups such as Project Finance, Systems Integration, and Legal. This collaborative approach ensures that Qcells USA projects deliver exceptional value and performance. With several multi-billion-dollar investments, Qcells is pioneering the establishment of the only complete module supply chain in the U.S., including the expansion of our Georgia module manufacturing facility, which stands as the largest in the Western Hemisphere.

As an integral part of the global Qcells brand, Qcells USA benefits from a legacy of excellence in photovoltaic manufacturing. Qcells is renowned worldwide for its high-performance, superior-quality solar cells and modules. With dual headquarters in Seoul, South Korea (Global Executive HQ) and Thalheim, Germany (Technology & Innovation HQ), Qcells operates under the umbrella of Hanwha Group, a FORTUNE Global 500 company and one of the top 8 business conglomerates in South Korea.

SUMMARY

The Procurement Specialist is responsible for supporting the purchase process for capital equipment (pile drivers, tooling, vehicles, etc.), rental equipment, tooling and other items needed to support HQC US field teams, from RFP to purchase order / contract execution. Primary responsibilities include but are not limited to : identifying and pre-qualifying vendors, managing NDA process, maintaining a database of vendors, issuing, and analyzing RFPs for materials and services and issuing Purchase Orders as needed. The Procurement Specialist shall interact with key vendors that support the overall strategic objectives of the organization and ensure reliable support to Qcells projects. May be assigned other tasks as needed.

This position reports to the Procurement Manager, or another management personnel that the President of the Company may designate. This position is located in remote / Irvine, CA and working hours are Monday through Friday, from 8 : 00am to 5 : 00pm or 9 : 00am to 6 : 00pm local time. This position is expected to travel up to 15% of the time.

ESSENTIAL JOB FUNCTION & RESPONSIBILITIES

• Regular attendance, in accordance with company's attendance policy and supervisory assignment, is an essential job duty requirement for this position
• Interact with key vendors in support of the Companies overall strategic goals
• Collaborate with internal and external stakeholders to issue necessary contracts for Project Services, capital equipment and other items as needed
• Perform vendor onboarding processes (including NDA and pre-qualification)
• Issue RFPs including, but not limited to the following
• Preparation of RFPs to qualified vendors including working with other functional groups to gather all required documents and data
• Determine and maintain bid schedules in accordance with project schedules
• Coordinate responses to RFIs from bidders
• Review, compare and evaluate vendor proposals with historical and market pricing to determine cost-competitive pricing and identify opportunities for cost savings
• Support commercial negotiations for Master Services Agreements, Rental Agreements, project specific agreements, etc. for key vendors in accordance with company policies and guidelines
• Support change order process for vendors and other related contract management processes
• Perform handover process to Project Team ensuring key contract terms, timelines, due dates, etc. are appropriately communicated
• Support Project Management Team as needed with contract information and input to resolve vendor disputes and / or issues, such as under-performance or scope gaps
• Coordinate with internal and external logistics providers to manage movement of assets between projects and / or warehouse facilities
• Support maintenance of Company assets through coordination with Qcells Fleet Manager and / or external maintenance providers
• Monitor vendor performance evaluation process and help create improvement processes based on lessons learned
• Maintain accurate and complete contracting records in accordance with record retention procedures
• Track and analyze market data and provide updates to leadership teams
• Identify, qualify & onboard new vendors
• Perform other duties and special projects, as assigned by Management

REQUIRED QUALIFICATIONS

EXAMPLES OF PHYSICAL DEMANDS

EXAMPLES OF WORK ENVIRONMENT

Hanwha Qcells is proud to be an at-will Equal Opportunity Employer and prohibits discrimination against race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, pregnancy, citizenship, disability, protected veteran status and any other classification protected by applicable federal, state or local law.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

It is important to note that the job descriptions provided by Qcells USA Corp are not intended to be comprehensive lists of all duties, responsibilities, or qualifications associated with the positions. Duties and responsibilities may change at any time with or without notice, reflecting our dynamic and evolving work environment.

We are committed to the full inclusion of all qualified individuals.  As part of this commitment, Hanwha Qcells will provide reasonable accommodations to all qualified individuals with disabilities to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment.  Please contact us to request accommodations at hr-usa@qcells.com .

Nothing in this statement shall imply implicitly or explicitly a guarantee of employment outside our at-will employment opportunity.

This job position is specific to Qcells USA Corp. only and not any other Hanwha affiliates. The above-listed salary range is required by the California Pay Transparency Act and may differ depending on the location of those candidates hired nationwide. The salary range shared in the job description is for the listed position and only pertains to the candidate if they work in Irvine, CA. Actual compensation is influenced by a wide array of factors including but not limited to internal pay equity, skill set, education, licenses and certifications, geographic location, essential job duties and requirements, and the necessary experience relative to the job’s minimum qualifications. If candidates are considered for a nationwide role, then the compensation range will follow the marketability of the job function within those states. An additional discretionary bonus structure or incentives may be offered as part of the overall compensation package, in addition to the full range of medical, dental, and / or other benefits, dependent on the level and position offered.

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