Office Operations Specialist

QED Systems, LLC, is currently recruiting for an Office Operations Specialist to join our team on Aberdeen Proving Ground, MD to support our customer, Project Manager Intelligence Systems & Analytics (PM IS&A).

Duties:

• Lead and synchronize the efforts of the OPS team, and the product office.
• Conduct Facilities Management activities and ensure security of facilities is maintained.
• Produce, maintain, and deliver government stakeholder rolodex.
• Produce, maintain, and deliver executive summaries (EXSUMs), weekly activity reports (WARs), read-ahead documents & briefings, and organizational briefings.
• Produce, maintain, and deliver organizational new hire onboarding plan, packet, and checklist.
• Run, produce, and deliver minutes and action items from daily and weekly team stand-up meetings.
• Produce, maintain, and deliver written weekly status reports that encapsulate what was planned for the current week, what was accomplished for the current week, and what is planned for the upcoming weeks.
• Produce, maintain, and deliver corrective action plans that result in getting activities back on track when/as/if needed.

Required Skills & Experience:

• Detailed-oriented with excellent technical, verbal, and written communication skills.
• Must have knowledge of AR 25-50 and how it applies to formatting and proofreading documents, such as meeting invitations, memorandums, and confirmations.
• Experience with office security tasks such as building badges and visitor requests.
• Ability to access and experience with DISS to assist with office security tasks.
• Experience with management of suspenses/tasks received from higher headquarters by sending out original taskers, reminding tasked individuals/officers of suspenses, collecting finished taskers, closing taskings.
• Direct experience with the HQDA Task Management Tool.
• Direct experience with producing Situational Reports (SITREPS) and briefing charts; proficient with PowerPoint and Adobe SW.
• Experience with MIRARs or similar accounting system.
• Experience as a SharePoint administrator.

Required Clearance:

• ACTIVE CLEARANCE LEVEL REQUIRED: Secret

Qualifications:

• Bachelor's degree required. Degree in Business Administration or related field.
• At least ten (10) years of direct experience with providing general administrative and set-up support for conferences, meetings, and Town Halls; preparation of administrative, conference-related documents and correspondence.
• An additional five (5) years of related work experience may substitute for a degree.

Travel:

Less than 10% travel is expected for this position. Travel may include continental United States and outside continental United States locations.

Work Environment:

This position will be co-located with the customer and other contractors in Government office spaces.

Physical Demands:

Physical demands of this position include ability to:

• Be independently mobile.
• Communicate effectively with co-workers and customers.
• Withstand prolonged periods of sitting at a desk and computer use.

Reasonable accommodation will be provided to enable individuals with disabilities to perform the essential functions.

Position Type/Expected Hours of Work:

This is a full‐time position, Monday through Friday. Flexibility around core hours. Travel may occur outside of normal core hours.

Additional Information:

Please note this job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Actual assigned tasking will change with or without notice to best support client requirements.

Total Compensation:

QED offers a competitive compensation package for full-time employees. Our total compensation package is value-based and negotiable depending upon the candidate’s specific skills and applicable relevant experience.

Benefits include:

• Paid Time Off (PTO)
• 11 Paid Holidays
• 401(k) Matching
• Medical, Dental & Vision Benefits
• Life Insurance, AD&D, and Short-Term & Long-Term Disability
• Professional Growth Opportunities
• Additional Benefits

Estimated Salary Range: $80,000.00 - $105,000.00, annually. This is not a guarantee of compensation or salary. This represents the typical range for fully qualified candidates for this position based on experience, geographic location, and other factors. The final offer amount may vary.

QED Systems, LLC provides equal employment opportunities for all persons and prohibits discrimination in employment because of race, color, religion, age, national origin, sex, sexual orientation, creed, gender identity, marital status, veteran status, disability, non-disqualifying disability, or any other protected class.

QED Systems, LLC is an Equal Employment Opportunity and Affirmative Action Employer – Minority/Disabled/Veteran/Female