Staff Accountant

Reports to: Controller

Job Summary

The Staff Accountant will be responsible for supporting the Finance and Accounting department’s day-to-day functions. In addition to partnering with the Finance & Accounting department, the Staff Accountant will work closely with the Operations and Sales Team. We are seeking a self-motivated individual with strong analytical and organizational skills. The ideal candidate has strong attention to detail, time management skills, accountability, prompt follow-through and the ability to work and adapt in a fast-paced environment.

About QED Technologies

QED Technologies is a leading capital equipment manufacturer serving the precision optics industry. Our innovative solutions enable the production of high-quality optical components with superior accuracy. We are committed to driving future growth through innovation, excellence, and customer satisfaction.

Supervisory Responsibilities

• None
  
  

Essential Duties/Responsibilities

Accounts Receivable/Cash Management

• Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared
• Perform daily cash management duties, including the recording of bank deposits, disbursements and posting of cash to the accounts receivable sub-ledger
• Reconciling all bank accounts daily
• Preparing and submitting customer sales invoices
• Process customer credit card payments, as needed
• Monitor and collect accounts receivable by contacting past due customers
• Prepare analytical data relevant to A/R and distribute to management weekly to provide a better understanding of how collection efforts are progressing
• Manage dedicated account receivable email, responding to customer requests and supporting sales representative’s requests
• Continuously looking for opportunities to generate efficiencies and increase the effectiveness of financial operations
• Prepare weekly cash flow projection reports
  
  

Accounts Payable

• Assist in accounts payable, as needed
• Reconcile and post monthly corporate purchasing credit card
• Process weekly wire transfers
  
  

Month End

• Provides outside auditors with assistance; gathers necessary account information and documents to perform annual audit
• Manage, review and post employee timecards monthly
• Assist in tracking recurring expenses and submit missing items to Controller for monthly accruals
• Assist Controller with month end duties, such as posting and preparing journal entries, account reconciliations, and analysis
• Managing CWIP & fixed assets, annual fixed asset impairment review
• Prepare and submit monthly cost center actual vs. budget reports to cost center managers
  
  

Other Duties

• As appropriate, coordinates with software vendor to maintain accounting software system; recommends updates to enhance the accounting software
• Performs other related duties as assigned
  
  

Required Skills/Abilities

• Extensive knowledge of general financial accounting and cost accounting
• Understanding of and ability to adhere to generally accepted accounting principles
• Highly proficient with accounting software
• Excellent organizational skills and attention to detail
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite or similar software
  
  

Education And Experience

• Bachelor’s degree in accounting, finance, or related discipline required
• Three to five years of accounting experience required
  
  

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times