Tradeshow & Events Manager

Who We Are

QGenda is redefining healthcare workforce management everywhere care is delivered. We're on a mission to empower the healthcare industry to better onboarding, deploy, and manage their workforce. Over 4,500 healthcare organizations have trusted us to help them make strategic workforce decisions through our unified software platform. With more than 600 employees across the US, we are united in our vision and culture to make a difference for our customers, while enjoying the day-to-day.

At QGenda, we value our employees and their contributions toward the success of the business. We strive to create a dynamic work environment that fosters growth, innovation, and collaboration, where employees can be proud of the work they do and the impact it has on the healthcare industry.

QGenda is headquartered in Atlanta.

To learn more about QGenda, visit us at qgenda.com or follow us on Instagram or LinkedIn.

Title: Tradeshow & Events Manager

Classification (FLSA): Exempt

Position type: Full time

Reports to: Larissa Falzone, Sr. Director, Corporate Marketing

About Your Role

QGenda is seeking an enthusiastic and highly motivated Tradeshow and Events Manager driving strategy and execution for all customer facing tradeshows and events. Working collaboratively with our Demand Gen partners/program managers, we continue to streamline processes using best practices to plan and successfully complete all event related tasks and responsibilities for Tier 1, Tier 2, Tier 3 tradeshows & events including virtual lifestyle activities. Tasks include (but not limited to) event strategy, project management, vendor management, budget, travel, event logistics, venue selection, contract negotiation, production, registration, implementation and metrics for success.

The successful candidate must be agile, adapting to shifting goals and priorities to support the company’s growth and expansion, keeping QGenda, top of mind for our customers.

How You’ll Make An Impact

• Drive strategy, coordination and flawless execution of QGenda’s presence at all events, industry conferences & alliances, sponsorships and virtual events, positioning QGenda as the pioneer and leader in Healthcare Workforce Management.
• Manage event calendar and registrations for all trade shows and events
• Orchestrate and execute all program and event elements, including securing exhibit space, exhibit house, show services, venue selection, booth layout & design, sponsorships, housing, scheduling tool, registration, graphics, focus groups, client events and more.
• Collaborate with Demand Generation, Product Marketing and Digital Marketing teams to develop, promote and execute event theme, messaging, graphics and overall look and feel.
• Develop and oversee team workstreams to include event messaging, branding, collateral, multimedia production, creative services, expo design and planning, speaker and talent management, sales enablement and product readiness.
• Manage outside agencies and vendor relationships to include exhibit house, technical experts, consultants and freelancers, ensuring accuracy and timeliness of all show services.
• Provide onsite management of set-up, event execution and dismantle
• Prepare, track and reconcile budgets for each event. Delivering events on time and within budget.
• Facilitate internal and external communication and create pre-show briefing documents.
• Create post event evaluations, continually monitoring and measuring events to improve results, ROI and achieve goals.
• Provide on-site support including supervision of installation and dismantle of exhibits, lead gathering, and managing reception desk
• 35% travel - Ability to travel within North America (including weekends) is required**
  
  

Knowledge, Skills And Qualifications

• Work Environment / Physical demands/ Travel Requirements:
• Computer-based work environment.
• Sitting and standing for extended periods Lifting of 5 - 10 pounds.
• 7 years of Tradeshow and Events experience
• Familiarity with ExhibitDay and Captello a plus.
• Exceptional organizational, communication, and problem-solving skills.
• Ability to organize resources, establish priorities, and maintain attention to detail and composure in a fast-paced environment.
• Ability to meet deadlines within tight timeframes and manage to budget.
• Self-starter with ability to work productively in both individual and team settings.
• Exceptional verbal and written communication skills with strong interpersonal skills.
  
  

Applicants for this position must be authorized to work for any employer in the U.S, including located in the US. We are unable to sponsor or take over sponsorship of an employment visa at this time.

What’s In It For You

We offer a comprehensive total rewards package to support our full-time employees and their family’s day-to-day needs, well-being and major life events, which includes:

• Fully company-paid options for medical (both in-person and virtual), dental and vision insurance
• Generous paid time off (PTO) policy to enjoy periods of uninterrupted rest and relaxation for a healthy work/life balance
• Paid parental leave for birth, adoption or permanent placement 401(k) with company match
• Options to work in a hybrid-working model or remotely from home, depending on the position
• Annual Costco membership, cell phone stipend, commuter benefits, in-office perks and more
  
  

QGenda delivers technology solutions to improve how healthcare is delivered and increase access - for everyone. We can only succeed by bringing together diverse minds, thoughts, ideas and team members to create better solutions for our customers and make us a better company as a whole. We are committed to creating a culture of embracing diversity, inclusion and equity for all.

QGenda is an Equal Employment Opportunity employer and makes all employment decisions without regard to race, color, religion, creed, gender, sex (including pregnancy), sexual orientation, gender identity or expression, natural origin, ancestry, age, marital status, disability or genetic information, military status, status as a disabled or protected veteran or any other protected status under applicable law.

If you require accommodations or assistance to complete the online application process, please contact recruiting@qgenda.com and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. We will respond to your email promptly.