Office HR Assistant (fashion)

Company Description

QI Collective is a fashion brand incubator with hubs in Shanghai, Los Angeles, Sydney, and Melbourne, we collaborate with the world's most innovative artists, key brands in the portfolio include Selkie, Auteur, Maison Amory, Boskemper.

Role Description

• Our culture is a fast paced start up environment with team members collaborating closely across creative and other departments. We have a goal centric and human centric culture, providing opportunities for team members to gain experience in areas of interest with co benefit to company goals.The ideal candidate will have strong creative skills and a portfolio of work which demonstrates their passion for illustrative design and typography. This candidate will have experiences in working with numerous different design platforms such as digital and print forms and thrive in a fast paced deadline driven environment. We are seeking a reliable and highly organized Office & HR Assistant to support our daily operations for an apparel design office located near downtown LA. The ideal candidate will manage a variety of tasks related to shipping, office maintenance, human resources, and inventory, ensuring our workspace runs smoothly and efficiently. This role requires someone who is detail-oriented, self-motivated, and capable of working independently with minimal supervision. This employee will report to the HR Manager.

Duties

• Human Relations: Assist in recruitment processes, including posting job ads, screening candidates, and scheduling interviews. Help with resolving employee issues and inquiries in a timely manner.
• Receiving & Shipping: Handle packaging and shipping of design samples, fabrics, and customer service orders. Create and manage shipping labels.
• Order Fulfilment: Fulfill customer orders promptly and accurately, and process customer returns efficiently.
• Office Supplies: Order and manage office supplies, ensuring stock levels are maintained.
• Office Maintenance: Schedule bi-monthly office cleanings, take out trash, maintain a tidy kitchen and workspace, and break down boxes.
• Inventory Management: Organize and maintain product and office inventory, ensuring everything is in its place and easily accessible.
• Sample Organization: Keep samples organized and ready for fittings or client presentations.
• Fit & Office Schedule Management: Receive office fitting information and share schedules with the relevant teams.
• Event Planning: Assist the HR manager in planning and organizing employee events focused on team building and morale.

Qualifications

• Must be extremely organized with a strong attention to detail.
• Ability to work independently and manage time effectively with minimal supervision.
• Dependable with a strong sense of responsibility.
• Great communication skills for coordinating with different departments and vendors.
• Comfortable with tasks that involve physical activity, such as lifting and breaking down boxes.
• Self-motivated and proactive.
• Enthusiastic about supporting a dynamic team and contributing to a positive work environment.
• Must be able to commute to office 5 days/week