What are the responsibilities and job description for the Administrative Assistant - Legal Department position at QISG?
General Description
Quanta Infrastructure Solutions Group, LLC (QISG), a Quanta Services, Inc. company (NYSE: PWR), is looking for an Administrative Assistant to support QISG’s in-house Legal Department. This in-person position will be based in QISG’s Houston, Texas office (part of the Quanta Services, Inc. complex).
Duties
Travel Requirements
Quanta Infrastructure Solutions Group, LLC (QISG), a Quanta Services, Inc. company (NYSE: PWR), is looking for an Administrative Assistant to support QISG’s in-house Legal Department. This in-person position will be based in QISG’s Houston, Texas office (part of the Quanta Services, Inc. complex).
Duties
- Assist attorneys, contracts managers, and contracts administrators with daily tasks and activities, including:
- coordinating travel arrangements
- coordinating lunch orders and pick-ups, including from cafeteria
- reconciliation of monthly P-card statements
- scheduling meetings and booking conference rooms
- preparation of PowerPoint presentations
- document preparation, formatting issues, and document comparisons
- Track, organize and save documents in appropriate file locations.
- Process incoming contracts and track responsibility for legal review (including prime customer contracts, subcontracts, services agreements, purchase orders, confidentiality agreements, and other agreements).
- Prepare minutes of department meetings.
- Track and coordinate renewals of licenses and subscriptions.
- Sort and distribute department mail.
- Perform special projects and complete other duties as assigned or requested.
- Bachelor’s degree or equivalent.
- Advanced proficiency in Microsoft Office and PowerPoint.
- Superior organizational skills and attention to detail.
- Self-starter who can work independently while supporting the needs of the team.
- Excellent communication skills (both written and verbal).
- Ability to communicate effectively to all levels of the organization.
- Demonstrated ability to multitask.
- Effective time management skills.
Travel Requirements
- Travel: None.
