What are the responsibilities and job description for the Junior Cost Specialist position at QISG?
Job Description – Junior Cost Specialist
General Description
The Junior Cost Specialist will assist the Project Controls and Project Management teams with all functions of daily operations in support of 5-10 projects at a time. Responsibilities will include, but are not limited to, data entry, financial reporting, and other project support tasks.
Duties
Travel Requirements
General Description
The Junior Cost Specialist will assist the Project Controls and Project Management teams with all functions of daily operations in support of 5-10 projects at a time. Responsibilities will include, but are not limited to, data entry, financial reporting, and other project support tasks.
Duties
- Enters material receipts in JDE
- Obtains material receiving documentation from expediting/project team
- Uploads individual BOL, back-up documentation to each line level of receipt entry
- Files material receipts in Procore if applicable
- Attaches PO to AP invoices or provides budget code for Non-PO invoices
- Ensures billings to date, billings to go, etc. are correct on AP invoices
- Ensures any lien waivers or other back-up documentation is received and included in PDF packet
- Codes AP invoices to correct PO/Sub JDE line numbers with dollar value and quantity per line
- Ensures retention held and taxing is correct for all AP invoices
- Receives EAC, PPC, and monthly forecasts submitted by APM/PM
- Enters/posts costs and quantities to EcoSys
- Updates ETC and posts EAC within EcoSys
- Creates excel Executive Cost Report and updates all tabs
- Reviews completed report with the Project Manager and Sr Project Controls/Director
- Submits finalized report by due date
- Submits finalized monthly cost and billing forecasts by due date
- Adheres to internal standards, policies, and procedures
- Performs special projects and completes other duties as assigned or requested
- 0-2 years of experience performing in an administrative role
- 0-2 years of financial education or experience
- Experience working with JDE, EcoSys or Procore is a plus
- Ability to communicate effectively across all levels of the organization
- Excellent communication skills (both written and verbal)
- Attention to detail, effective time management, and proven ability to meet deadlines
Travel Requirements
- Travel: Yes
- Percent of Time: Up to 10%
