Adminstrative Assistant/Social Media Coordinator for Golf Club

Overview
We are seeking a creative, detail-oriented and highly organized Administrative Assistant to join our team. This role is essential in supporting daily operations and ensuring smooth communication within our Food & Beverage Department as well as our Golf Shop. The ideal candidate will possess a positive attitude, strong clerical skills, strong customer service, team player, be proficient in various software applications, and demonstrate excellent phone etiquette. You will also handle social media and fostering community engagement. If you thrive in a fast-paced environment and enjoy multitasking, we encourage you to apply.

Responsibilities

• Manage calendar of events and other Club information to Members and guests for both departments.
• Develop and implement social media strategies to increase Club awareness and engagement.
• Creates event flyers, daily special emails, brochures, BEO's and other various Club materials.
• Website and mobile app assistance when needed - help Members with troubleshoot login issues, navigate how to make reservations and tee times.
• Supports the F&B department with Member reservations, reservation monitoring and waitlist processing for dining and/or events (received in-person, phone, email, etc)
• Operate phone systems efficiently, ensuring clear communication as well as taking messages for Members and staff.
• Perform data entry tasks accurately to maintain up-to-date records.
• Assist with clerical duties including filing, photocopying, and scanning documents.
• Assists with inventory counts for Golf Shop.
• Assists in marketing our golf memberships
• Assists with pre and post event reporting which would include taking pictures of events.
• Prep and assist with prospective tours an the new Member onboarding process.
• Must be available on some weekends and/or holidays, as needed - schedule flexibility to maintain a 40 hours per work week.

Educational and Experience preferred, but not necessary:

• High School Diploma (GED0
• Must be comfortable in a fast-paced, ever-changing environment.
• Outgoing and engaging personality
• Highly self motivated
• Must be willing to learn the Club's and Community by-laws, Membership plan and Rules and Regulations.
• Knowledge with Jonas Encore, GolfNow, Canva, Outlook
• Experience with calendar management and front desk operations is highly desirable.
• Familiarity with phone systems and professional phone etiquette is essential.
• Strong computer skills with experience in date entry, clerical work, and Microsoft Office Applications.
• Previous customer service experience, hospitality and/or club experience perferred

Working conditions and physical requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsiblities of this position.

• Employee is regularly required to stand and/or sit for long hours.
• Must be able to talk and hear in person and by telephone
• Must use hands and fingers to operate, handle, or feel office equipment.
• Must reach with ands and arms
• While performing duties of this class, the employee is regularly required to owrk on multiple concurrent tasks with constant interruptions, use oral communication skills, interact with Membership and staff.
• Move or lift objects up to 30 pounds
• Must be able to climb, crawl,reach,stoop,kneel,crouch,crawl,push or pull

Quail Creek Village Foundation is a drug free workplace. Pre-employment drug testing and background screening is required.

Quail Creek Village Foundation participates in the US E-Verify program; candidates and employee must be legally authorized to work in the United States of America.

We look forward to welcoming a proactive Administrative Assistant who can contribute to our team's success!

Job Types: Full-time, Part-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Work Location: In person

Salary : $18 - $20