IT Administrative Assistant

Job Description

Job Description

IT ADMINISTRATIVE ASSISTANT

Pay Offering : $25 - $26 an hour

Worksite : AUBURN HILLS, MI

Job Type : Contract position with the potential to transition into a permanent role based on performance and company needs

SUMMARY

Reporting to the Sr. VP of Information Technology, the IT Administrative Assistant compiles and maintains records of business transactions and office activities by performing a variety of duties.

RESPONSIBILITIES :

• Provides administrative support for the Sr. Vice President of Information Technology and the IT Department. In addition to typing, filing, scheduling, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, working on special projects. In addition, answers non-routine correspondence and will oversee sensitive and confidential information.
• Deals with a diverse group of external and internal callers and visitors at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload, recommending changes in office practices or procedures.
• Schedules and organizes complex activities such as meetings, travel, conferences, and department activities for all members of the department.
• Performs desktop publishing. Creating and developing visual presentations for the Senior Vice President of Information Technology.
• Establishes, develops, maintains and updates the filing system for the department. Retrieves information from files when needed. Establishes, develops, maintains, and updates the library of trade journals and magazines.
• Organizes and prioritizes large volumes of information and calls.
• Sorts and distributes mail. Opens mail for the Senior Vice President. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
• Function as a liaison with other departments and outside agencies, including high-level staff such as CEO'S, Presidents, Senior Vice Presidents, and Chiefs. Oversee confidential and non-routine information and explain policies when necessary.
• Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects which may include planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.
• Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc.
• Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
• Supports IT Team with licensing tracking, software / hardware ordering, and invoice approval activities.
• Assists, reviews, and analyzes requests for information as needed by Security and Network Team.
• Assists in the preparation and execution of security posture and security guidelines as directed by Sr. Vice President of Information Technology, Corporate Network Manager, and / or Business Systems Manager.
• Assists in reviewing end users’ security training and phishing campaigns and reports all findings to Senior Vice President of Information Technology.
• Assists with implementing the quarterly Security Education Awareness training program.
• Prepares security reports for Sr. Vice President.

REQUIREMENTS :

INDQT

Salary : $25 - $26