What are the responsibilities and job description for the Administration/Accounts Receivable position at Quality Brands Distribution?
Position Type & Expected Hours of Work
This is a full-time position. Typical work week is 40 hours per week, Monday through Friday. Days and hours may vary based upon business conditions.
Specific Job Duties May Include:
- Answer & route all incoming calls in a professional, friendly manner. Take & retrieve messages for various personnel.
- Greet & direct visitors when needed.
- Process hotshot & will call orders; assist customers with pick up.
- Assist with invoices as needed for Warehouse & Sales departments.
- Set-up weekend on-call personnel.
- Check in Drivers, account for all balances due, reconcile routes in route accounting system.
- Scan all checks from Drivers
- Account for NSF in Route Accounting system.
- Perform EOD & post all mail checks in RAS.
- Prepare accounts payable checks for mailing.
- Prepare spreadsheets to use for balancing.
- Reconcile monies received from EFT’s, checks & cash deposits.
- Accurately enter expense accounts payable invoices under proper company as indicated.
- Customer account set-up & contact customers when the accounts are not current.
- Maintain supply inventory, process weekly order, and put supplies away upon delivery.
- Maintain a clean and organized work area; filing as needed.
- Provide assistance to other departments as needed.
Requirements:
- Must be detail oriented & thorough.
- Strong problem-solving skills.
- Strong verbal, written, & communication skills.
- Knowledge of & ability to use MS Excel, Word, Outlook email, phone system, 10-key calculator, copy machine, fax machine, & other office equipment as needed.
- Ability to learn multi-line phone system, Route Accounting Software.
- Ability to work under minimal supervision & balance administrative workload among individuals/teams.
- Capable of fulfilling non-normal workday hours as required.
Physical Demands:
This is largely a sedentary role; however, some occasional lifting of up to 30lbs. is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. Occasional reaching, stretching, kneeling and twisting.
Experience
Preferred- 1 year(s): Accounts Receivable
Behaviors
Preferred- Team Player: Works well as a member of a group
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
