What are the responsibilities and job description for the Executive Administrative Assistant position at Quality Distribution LLC?

Job Description

Executive Administrative Assistant

Quality Distribution, Inc., a leading Utah based Third Party Warehouse and Distribution Company located just 2 miles West of the Salt Lake International Airport, has an immediate opening for a full-time Executive Administrative Assistant.

Quality Distribution offers an excellent benefits package, including medical, dental, vision, life insurance, education assistance program, EAP, and a company-matched 401K along with a strong client and employee-focused culture. Our schedule is Monday-Friday 8 : 00 am – 4 : 30 pm. We enjoy and are proud of what we do… we also take weekends and holidays off and value time with our families and friends.

We aim to help team members succeed within the organization as they develop their knowledge and skills. If you exemplify our Core Values of Putting People First, Taking Ownership of Every Situation, and Doing the Right Thing Every Time, we look forward to hearing from you!

Job Summary :

The Executive Administrative Assistant will provide high-level administrative support to the Executive team, working in alignment with company management to support company objectives as guided by the Director of Business Development. Areas of responsibilities include a wide range of duties. This incredibly important role will perform everyday tasks like communicating with customers, greeting clients when there are scheduled site visits, and specialized projects as assigned by executives. You will be expected to promptly communicate with customers via email and telephone calls, perform daily account maintenance, and other administrative support tasks. This is not a sales role, rather a support role.

Supervisory Responsibilities :

None - will work in connection with various management team members for company success.

Duties / Responsibilities :

Assist with special projects under the direction of the leadership team.

Handle sensitive information with the highest level of confidentiality and discretion.

Foster positive relationships with internal and external stakeholders.

Follow-up on inbound leads and referrals; work with prospective customers from initial contact through onboarding and ongoing customer relations under the direction of the Director of Business Development. This is not a sales role.

Periodically create and publish social media posts as a part of the marketing strategy.

Collaborate with the marketing team to implement website updates as needed.

Update customer pricing contracts.

Performs other duties as assigned.

Required Skills / Abilities :

Proficient with Microsoft Office Suite.

Excellent verbal and written communication skills.

Strong customer service and interpersonal skills.

Ability to manage multiple tasks and prioritize effectively.

Problem solving and decision-making skills.

Self-motivated.

Ability to work independently and as part of a team.

Attention to detail.

Education and Experience :

High school diploma required

Associate degree in related field preferred.

Social media content creation experience preferred (FB, IG, LinkedIn).

Proficiency with Canva or other graphic design platform a plus.

Physical Requirements :

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

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Executive Administrative Assistant

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