Accounting Assistant - AR

Job description

Responsible for functions related to accounts receivable, collections and general accounting in accordance with the Quality Environmental, Inc policies and applicable laws. The AR Accounting Assistant will be interfacing with the administrative and estimating team and our clients directly. The AR Accounting Assistant is responsible for collections of outstanding accounts receivable dollars from the existing client base and all other aspects of collections, resolving customer billing issues and reducing accounts receivable delinquency.

We're seeking a qualified individual who is able to help process invoices for our growing organization. The successful candidate for this position will be responsible for logging all invoices into the accounts receivable system, sending out invoice reminders when appropriate and making sure that clients pay their invoices on time. The right candidate will be detail-oriented, have a strong attention to detail and enjoy working in a fast-paced environment.

Experience and Knowledge of Construction Billing

Reviewing open accounts for collection efforts. Collect customer payments in accordance with payment due dates.

Making outbound collection calls in a professional manner, while keeping and improving customer relations in a timely manner. Develop effective relationships with customers.

• Red Flag client accounts that are non-compliant to legal referral.

• Maintain a monthly collection goal.

Resolving client-billing issues and rescuing accounts receivable delinquency. Resolve past-due Invoices and other billing issues.

Understand the complex nature of construction billing and perspective of various stakeholders.

• Provide proper billing releases to clients.

• AIA Billing and progress billings.

• Send proper client statement/Audit.

• Track retention billings.

• Time and Material billings.

• Record Job closing.

• Review and update weekly job progress billings.

Work closely with Project Administrators and Estimators to resolve Accounts Receivable related problems specifically as they relate to customer payments. Contacting any additional parties involved and documenting notes of all efforts.

Provide timely follow-ups on payment arrangements.

Meet and provide payment status on weekly basis with management.

Work on special projects related to Accounts Receivable as assigned by management. Perform other duties, as assigned.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

EDUCATION and/or EXPERIENCE

• Bachelor’s degree from an accredited college or university is preferred.

• Minimum 2 years of Accounts Receivable experience required.

• Proficient use of software applications such as MS Outlook, Word, Excel, and SAGE 100 Contractor and/or other accounting platforms. (Procore and Taulia)

• Excellent problem solving and decision-making skills & prioritizes Win-Win outcomes.

• Highly organized with time and tasks to ensure efficiency and accuracy are consistently maintained.

• Excellent customer service skills.

• Ability to multitask, work under pressure in a fast-paced environment, and meet deadlines.

• High level of attention to detail. Work independently & adapt to a fast-changing environment.

LANGUAGE SKILLS

Strong verbal and written communication skill. Ability to read and interpret general business publications. Ability to write business correspondence. Ability to effectively present information and respond to questions from management, peers and third parties. Bilingual in Spanish is highly preferred.

MATHEMATICAL SKILLS.

Ability to apply concepts such as decimals, percentages, ratios, into calculations and practical situations.

Benefits:

• 401(k)

• Dental insurance

• Health insurance

• Life insurance

• Paid sick time

• Paid time off

• Vision insurance

Schedule:

• 8 hour shift

• Monday to Friday

Experience:

• Construction Accounting: 2 years (Required)

• Sage 100 Contractor: 2 years (Required)