What are the responsibilities and job description for the Executive Assistant position at Quality Fleet Services?
Job Overview
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional communication skills and a strong attention to detail, ensuring that all tasks are completed efficiently and effectively. This role requires a professional demeanor, the ability to manage multiple priorities, and a commitment to maintaining confidentiality.
Duties
- Manage executive calendars, scheduling appointments and meetings while prioritizing conflicting requests.
- Coordinate travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a focus on proofreading for accuracy.
- Serve as the primary point of contact for internal and external communications, demonstrating excellent phone etiquette.
- Assist with project coordination by tracking deadlines, deliverables, and progress updates.
- Maintain organized files and records using data entry skills to ensure easy access to information.
- Provide customer service support by addressing inquiries and resolving issues in a timely manner.
- Support personal assistant tasks as required to facilitate the executive's daily operations.
Experience
Candidates should have prior experience in an administrative support role, preferably in an executive or high-level environment. Key qualifications include:
- Proven experience in executive administrative support or similar roles.
- Strong skills in calendar management and project coordination.
- Proficiency in data entry with attention to detail.
- Excellent customer service skills with the ability to communicate effectively across various levels of the organization.
- A background in clerical work is advantageous, along with experience in personal assistant tasks.
If you are a motivated individual looking to contribute your skills in a dynamic environment, we encourage you to apply for this exciting opportunity as an Executive Assistant.
Job Type: Full-time
Pay: From $30,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
Schedule:
- 8 hour shift
- On call
- Weekends as needed
Work Location: In person
Salary : $30,000
