What are the responsibilities and job description for the Executive Administrative Assistant position at QualX LLC?
Duties and Responsibilities
- Manage the Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare materials for meetings, conferences, and events, including agendas, briefing documents, and follow-up actions.
- Draft, review, and edit correspondence, reports, and presentations for accuracy, clarity, and compliance with organizational standards.
- Organize and maintain electronic and physical filing systems to ensure easy access and secure management of sensitive information.
- Use Microsoft Office Suite and other digital tools proficiently to create documents, presentations, and spreadsheets, and to support remote and in-office work.
- Enter and monitor tasks utilizing Government tools (CATMS, Microsoft Excel spreadsheets, Word documents, Power point, etc.).
- Monitor deadlines and deliverables, ensuring the Director is briefed on upcoming priorities and actions. Maintain professionalism, punctuality, and attention to detail in all interactions and deliverables
- Facilitate communication and coordination between the Director, WHS staff, and external stakeholders, acting as a reliable liaison.
- Assist in communicating new procedures to office administrative personnel in subordinate offices, request information needed from the subordinate office(s) for periodic or special conferences, reports, and inquiries
- Maintain communication with WHS senior leadership and aids and provide administrative support to the offices of other WHS senior leadership as required.
- Track and manage multiple tasks, projects, and deadlines, adapting to changing priorities with efficiency and focus.
Qualifications and Requirements
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