What are the responsibilities and job description for the Correspondence Analyst position at QualX?

Job Title

Correspondence Analyst

Location

Washington, DC 20301 US (Primary)

Category

Administrative / Clerical

Job Type

Full-Time

Career Level

Staff

Education

Bachelor's Degree

Travel

Security Clearance Required

Job Description

Receive and analyze an assortment of incoming correspondence and mail including Congressional, White House, and public mail as well as from various Federal Agencies and departments such as Department of State, FBI, CIA, etc.
Using an automated correspondence control system, input and track incoming/outgoing correspondence into the system, task correspondence to the appropriate OSD Component, Service, or defense agency for action, establish deadlines for responses, and assist in the preparation of responses
Run queries and provide document retrieval services on behalf of the immediate Offices of the Secretary, Deputy and Executive Secretary of Defense
Prepare documents for scanning and perform Quality Control checks of the scanned documents
Electronically launch scanned documents to tasked/info agencies so that all involved responders may begin the response process as quickly as possible
Capture the mail volume and various categories for inclusion in metric reporting to management to include weekly reports regarding the timeliness of mail received
Manage/Maintain Suspense Receipt and Destruction File of documents to be destroyed
Maintain daily correspondence destruction file
Manage and provide occasional mail room operational support
Maintain current files utilizing filing system based on the Dewey Decimal System

Job Requirements

- Active Department of Defense (DOD) Top Secret security clearance
- Experience with Microsoft Office Suite applications (Word, Excel, Outlook, Access, and PowerPoint)
- Bachelor’s degree in related field, relevant military experience, or familiarity with DoD correspondence and records management practices
- Authority on the OSD and DOD missions, organization, functions, and responsibilities
- Familiarity with DoD Administrative Instruction 15 (AI 15) and the DoD Manual for Written Material desired

We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.

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