Chief Executive Assistant

Overview

Quartz is seeking an action-oriented, proactive problem solver to join our team as a Chief Executive Assistant (CEA) and support our CEO. This role will serve as a trusted liaison with the Board of Directors, leadership, and stakeholders ensuring smooth communication, operational efficiency, and strategic alignment.

Benefits:

• Autonomous, highly regarded position that serves as an extension of the President & CEO, interacting regularly with external parties and senior leaders
• Trusted support role with responsibility for anticipating needs to effectively carry out confidential and public matters on behalf of the President & CEO
• Opportunity to advance the purpose-driven organizational culture of a well-respected, provider sponsored health plan affiliated with some of the top hospitals and healthcare systems in the country including UW Health, Gundersen Health System®, UnityPoint Health, and Advocate Aurora
• Competitive compensation and robust total rewards package

Responsibilities

Executive Support:

• Manage an active executive calendar: schedule meetings, arrange travel, ensure licensure compliance – proactively keep the President & CEO well informed of upcoming commitments, deadlines, and priorities
• Reconcile credit card expenses, allocate to budgets, and create expense reports
• Prepare meeting materials, take minutes, and distribute to appropriate parties in a timely manner
• Anticipate the CEO’s needs to enhance efficiency and effectiveness
• Communicate directly on behalf of the CEO with internal and external stakeholders
• Welcome visitors, screen correspondence, and represent the CEO professionally
• Facilitate smooth communication between the CEO’s office, external parties, and internal departments
• Serve as a “gatekeeper” to optimize access to the CEO’s time

Board Support:

• Communicate with shareholders, the Board of Directors, and committees on Board matters
• Schedule and coordinate Board meetings – book reservations, catering, travel, and other logistics, prepare agendas, and distribute materials
• Manage the Quartz board portal to ensure accuracy and protocol adherence

Qualifications

• 5 years of experience support C-level executives in a fast-paced environment, preferably with prior experience supporting President & CEO-level executives
• Project management skills - including the ability to proactively make decisions and manage multiple priorities, knowing when further approval should be sought, and effectively delegate tasks to others to effectively accomplish complex tasks in a timely manner
• Proficiency in Microsoft Suite of products and Adobe
• A strategic thinker who connects the dots and offers actionable ideas and insights
• Demonstrates emotional intelligence and diplomacy in all interactions

 Additionally, we are seeking individuals who possess the following skills:

• Exemplary organizational skills and attention to detail, with ability to prioritize and manage a demanding workload involving multiple tasks, responsibilities and deadlines with proactive follow-through and minimal supervision under pressure
• Strong calendar management skills, including the coordination of complex board, executive and leadership meetings
• Strong interpersonal and communication skills including ability to handle difficult or sensitive information in a tactful and confidential manner
• Excellent judgment and decision-making skills, along with high character and personal integrity
• Proven ability to handle confidential information with discretion, be adaptable to various demands, and demonstrate the highest level of customer/client service and response.

This position will work regularly in-person at our office located in Madison, WI.

Quartz offers an excellent benefit and compensation package, opportunity for professional growth and a professional culture built upon the foundations of Respect, Responsibility, Relationships, & Resourcefulness. To support a safe work environment, all employment offers are contingent upon successful completion of a pre-employment criminal background check.

Quartz values and embraces diversity and is proud to be an Equal Employment Opportunity, Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, gender identity or expression, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified person with disability.