Financial Assistant

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Competition Number: J0125-1077

Position Title: Financial Assistant

Position Number (Final): 00123095

Employee Group: Support Staff - USW Local 2010

Job Category: Audit, Finance, and Procurement

Location: Kingston, Ontario, Canada

Salary: $44,604.00 - $54,390.00/Year

Grade: 05 Review Salary Information Here

Hours per Week: 35

Job Type: Permanent (Continuing)

Shift: 7 Monday - Friday

Number Of Positions: 1

Date Posted: March 4, 2025

Closing Date: March 18, 2025

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COVID 19 On-Campus Requirements

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1, 2022, but the University may reinstate them at any point.

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ community and others who reflect the diversity of Canadian society.

Come work with us!

Job Summary

A Brief Overview

Reporting to the Department Manager and taking day-to-day direction from the Financial Administrator, the Financial Assistant is responsible for performing research accounting functions supporting principal investigators in the Department of Biomedical and Molecular Sciences (DBMS). This includes payments to various staff categories (casual and contract), processing invoice payments, journals, and POs, reviewing Employee Reimbursement System (ERS) claims and PCard and TCard statements for accuracy, processing various journal entries, monitoring research accounts, and time reporting.

This position performs general accounting and bookkeeping activities including accounts payable, accounts receivable, invoices, requisitions, and/or reconciliations. This position performs fund allocation to the appropriate budget line items/chartfield. This position also prepares and processes casual contract payroll requests, temporary employment contracts, vacation entries, and time-sheet reporting.

Job Description

"What you will do

• Performs general accounting and bookkeeping activities including accounts payable, accounts receivable, invoices, requisitions, and/or reconciliations.
• Performs accounting duties to support department activities.
• Performs fund allocation to the appropriate budget line items/chartfield.
• Prepares and processes casual contract payroll requests, temporary employment contracts, vacation entries, and time-sheet reporting.
• Generates accounting reports to support the operations.
• Provides guidance on financial rules and policies relevant to research grants and contracts.
• Provides guidance on faculty members, students, and other support staff on the expense reimbursement process.
• Coordinates the purchase of supplies and equipment for the department and researchers.
• Other duties as required in support of the department and/or unit.
  
  

Required Education

• Two-Year Community College Diploma.
  
  

Required Experience

• More than 1 year and up to and including 2 years of experience.
  
  

Consideration may be given to an equivalent combination of education and experience.

Job Knowledge And Requirements

• Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or work experience.
• Provide information that requires technical or administrative explanation or interpretation.
• Attempts to resolve a difficult or challenging interpersonal situation, or overcome resistance to gain cooperation, before referring to others.
• Manage own work effectively and follows through on commitments, using the available resources.
• May distribute work to deliver objectives on time and to the highest standard and help others access resources to support goal achievement.
• Resolve recurring problems and situations using established procedure and guidelines.
• Bring forward problems, obstacles or challenges to work completion in a timely manners so deadlines continue to be met.
• Break down concrete issues into parts and selects best solution from clear alternatives and past practices.
• Acknowledge and respect diverse cultural traditions and beliefs.
• Question attitudes, comments and behaviours which are discriminatory and seeks out appropriate resources to remove these from the workplace.
  
  

"

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca.

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