What are the responsibilities and job description for the HR COORDINATOR (TEMPORARY) position at Quest Events LLC?

Job Description

Description :

Quest Events is a North American market leader in event rentals, providing pipe and drape, party rental, scenic, décor and furnishing solutions to the AV, hospitality, corporate, wedding and exhibition industries. We have locations across the US, and provide our clients with the most creative, effective and efficient rental and installation services.

We are seeking a temporary Human Resources Coordinator (bilingual Spanish preferred) to join our Frisco-TX based HR team from the end of February through the end of May.

The HR Coordinator will be responsible for benefits, 401(k), and pay administration, onboarding and new hire processes, HR compliance, and projects that support our efforts to create an outstanding employee experience.

Candidates should have a working knowledge of an HRIS (Paylocity preferred), and familiarity with pay and benefit administration. If you are looking for the next step in your HR career, and the opportunity to apply your highly organized, detailed, and curious mind to a culture that is best characterized by a commitment to integrity, trustworthiness, flexibility, and internal development, we would love to meet you!

The Opportunity

This is a temporary (end of February to end of May approximately), nonexempt position based in our convenient Frisco, TX office (hours are generally 8am-5pm, M-F). The HR Coordinator is a key administrative role on the team, with responsibility for HR operations, and serves as a point of contact for employees, management, and external stakeholders. Specific responsibilities include, but are not limited to :

HR Administration :

Conduct onboarding of new hires, including background checks, I-9 authorization, drug testing, and other HR compliance administration. Coordinator will serve as primary point of contact for newly hired employees, providing company information, administration through Paylocity, and coordinating internally with payroll and hiring managers.
Maintain Human Resources Information System (HRIS) administration in coordination with the payroll team, compiling payroll changes, employee action forms, benefits reconciliation, garnishments, time tracking, time off, insurance, and benefit deductions. Ensure compliance with state and federal reporting requirements such as payroll taxes and unemployment. Maintain records and generate reports and analytics for audits, compliance and insights.
Ensure compliance across regulatory agencies and jurisdictions, including management of the Department of Transportation (DOT) driver process, work authorization and immigration, unemployment, workers compensation and payroll processes.

Benefits, Leave, and 401(k) Administration :

Provide employees with onboarding and ongoing support for all benefit administration processes from onboarding through COBRA.

Create reporting and review of all benefits to ensure compliance, including Affordable Care Act (ACA), 5500s, HSA and FSA accounts, workers compensation / OSHA reporting, etc. as well as invoice management and reconciliation.

Balance advocacy of employees regarding disability claims and leaves of absence (e.g., FMLA) with company and state / federal policies and regulations.

Oversee and manage Worker’s Compensation and unemployment insurance claims, ensuring proper documentation and compliance with applicable regulations.

Act as the 401(k) administrator in partnership with our external administrator, overseeing file feeds, reporting, and IRS compliance communications.

Support various human resources initiatives, including performance, rewards, and engagement programs.

Requirements :

Other Requirements, Knowledge, Skill, Ability or Characteristics

Bilingual (Spanish) strongly preferred

Minimum 2 years’ experience in a multi-state, multi-location HR Coordinator or Administrator role, preferably with a large nonexempt employee-base responsible for payroll / benefits administration.

High school diploma or equivalent required; Bachelor’s degree in a related field strongly preferred.

Proficient in Microsoft Office and HRIS systems; advanced knowledge of Paylocity preferred.

Exceptional communication and people skills.

Strong analytical and problem-solving skills.

Results-oriented team player with a methodical approach to organizing procedures and communications.

Excellent time management skills with a proven ability to meet deadlines and manage multiple priorities.

High attention to detail and commitment to maintaining confidentiality.

Uphold the highest ethical standards, integrity, and professionalism.

Physical Requirements :

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds as needed.

Capacity to navigate all departments within the organization’s multiple facilities.

Compensation and Benefits :

Competitive pay, commensurate with experience

401(k) with up to a 5% employer match

Competitive benefits including medical (with HSA and FSA options), dental, vision, life, and disability coverage, and Paid Time Off (PTO)

This job description is not exhaustive and may be subject to change to meet the evolving needs of the organization.

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HR COORDINATOR (TEMPORARY)

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