What are the responsibilities and job description for the Administrative Assistant position at Quest Fine Jewelers, Inc.?
About Us
Founded in 1999, Quest Fine Jewelry is a family-owned fine jewelry store with over 25 years of dedicated service to our community. We are committed to offering the highest quality products and unparalleled service to our customers. At Quest, we pride ourselves on fostering a close-knit, family-oriented team dynamic. Our mission is to create an exceptional shopping experience by offering exquisite, high-quality jewelry and outstanding customer care in a welcoming, fun, and fast-paced environment.
Job Overview
Quest Fine Jewelers will be hiring an Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. If you are a highly organized, resourceful, and motivated individual, we would love to hear from you!
Key Responsibilities
- Provide administrative support to ensure efficient operations and enable revenue generation across the team.
- Manage communication channels, including answering and directing phone calls, emails, and correspondence.
- Provide assistant to organize and maintain schedules, appointments, and calendars.
- Coordinate inventory processes, including receiving shipments, returning inventory to vendors, and maintaining accurate records.
- Prepare and distribute reports, memos, letters, and other documentation.
- Develop and maintain a systematic filing system and uphold office policies and procedures.
- Collaborate with senior administrative assistants to handle requests and tasks from leadership.
- Participate in team meetings and adhere to established protocols.
Requirements
- Education: High school diploma or equivalent.
- Experience: 2–5 years in an administrative or office management role.
- Proficient in Microsoft Office and Google Suite applications.
- Strong verbal and written communication skills.
- Exceptional organizational, time-management, and multitasking abilities.
- High attention to detail and accuracy.
- Dependable, self-motivated, and goal oriented.
- Excellent interpersonal skills and a professional demeanor.
Preferred Skills
- Experience with POS systems and database management.
- Familiarity with inventory processes and vendor relations.
- Analytical thinking and problem-solving capabilities.
What We Offer
- A supportive and family-oriented work culture with flexible scheduling.
- On-the-job training and opportunities for professional growth.
- Comprehensive benefits, including 401(k) with matching, health, dental, and vision insurance (eligibility applies).
- Paid Time Off (PTO) to support work-life balance.
- Employee discounts on jewelry and repairs.
- An energetic, team-driven work environment where your contributions are valued.
Schedule
Flexible hours with part-time and full-time positions available. Weekend and holiday availability may be required.
Job Type: Full-time
Pay: $45,000.00 - $60,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person
Salary : $45,000 - $60,000
