What are the responsibilities and job description for the Health Information Management Clerk position at Quinault Community Health?
Are you an organized and detail-oriented professional with a passion for healthcare records? We are looking to add a team member to help us manage medical records. As a key member of our healthcare administration, youll play a critical role organizing and maintaining healthcare documents. If you have experience with medical terminology, working in a medical setting, organizing and managing healthcare documents we want to hear from you.
Quinault Community Health is located on the beautiful Olympic Peninsula, surrounded by the great outdoors. Locally we have many city, county, state, and federal parks. We are surrounded by an extravagant number of outdoor activities including hiking, camping, hunting, fishing, ocean beaches, lakes, rivers, bird watching and much more.
We offer our employees a wonderful benefits plan. All full-time employees are eligible for Medical, Prescription, Vision and Dental. If your plan is employee only, we will cover 100% of the premiums, you will also have the option to add dependents at an additional cost. We pay 100% of the premiums for our full-time employees for both short-term and long-term disability plans. We have a gracious employee leave program to include 14 holidays, paid annual leave and paid sick leave. We reimburse 100% of the costs of your licenses and certifications required for your position.
The Health Information Management Clerk is responsible for maintaining and ensuring accuracy of patients information including history, diagnoses, treatments, etc. Responds to and submits requests for records from patients, insurance companies, external providers, outside agencies, and other authorized personnel, following QCH, QWC and HIPPA regulations.
Specific duties and day-to-day tasks of the Health Information Management Clerk are prompted by assignments, and by requirements to and fulfill responsibilities established by the Supervisor. These duties include, but are not limited to, the following:
Ensure patient records are compiled, organized, and stored securely using multiple Electronic Health Records Systems.
Review patient charts for completeness and correctness.
Retrieve and deliver patient records to authorized providers in a timely manner within the policies and procedures for QCH.
Responds to requests for records from patients, insurance companies, external providers, outside agencies, and other authorized personnel, following QCH, QWC and HIPPA regulations.
Copy, fax, scan, etc. documents relating to patient records.
Maintain an understanding of and comply with all QCH and QWC, federal, state and local regulations regarding record privacy and security (HIPPA).
May perform other clerical and administrative duties to assist other departments and staff.
Embraces teamwork as the foundation of the organization, demonstrates good interpersonal skills, treats all team members with dignity and respect, actively supports others, and maintains a high level of personal integrity.
Promotes positive corporate culture and maintains confidentiality of all QCH and QWC information.
Establish and maintain an effective system of communication within the QCH and QWC and establish and maintain an effective working relationship with others.
Prioritizes and plans work activities; uses time efficiently.
Cross-trained to assist staff with all other duties when unavailable.
Performs other duties as assigned.
Adheres to all QCH and QWC Policies.
Required:
Associates degree and at least 1 year of experience working in a healthcare setting; or at least 4 years working in a healthcare setting. (Healthcare experience must directly relate to healthcare terminology, EHR entries, healthcare administrative role, etc.)
At least 1 year of experience working in an Electronic Health Records System, access documents and histories.
Experience with substance use disorder, medical, and/or dental terminology and working with insurance companies.
Excellent organizational and time management skills.
Excellent telephone and electronic communication skills, including fax and email.
Must be proficient in Microsoft Office (Word and Excel).
Strong communication and interpersonal skills.
Knowledge and adherence to state (RCW, WAC) and federal confidentiality regulations (42 CFR part 2). Applicants must always conduct self ethically and professionally.
Knowledge of HIPAA and PHI requirements.
Knowledge of common office and administrative procedures.
Skills in the operation of a personal computer and standard office programs and equipment.
Ability to present strong public speaking and presentation skills.
Physical & Mental Requirements:
While performing these job duties, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is required to be able work at a computer work station during their scheduled shift. Employee is required to have in-person interaction with patients. The employee occasionally is required to stand; and stoop, kneel, crouch, or crawl.
Employees must be able to report to work on time and work their full scheduled shift.
Quinault Community Health is located on the beautiful Olympic Peninsula, surrounded by the great outdoors. Locally we have many city, county, state, and federal parks. We are surrounded by an extravagant number of outdoor activities including hiking, camping, hunting, fishing, ocean beaches, lakes, rivers, bird watching and much more.
We offer our employees a wonderful benefits plan. All full-time employees are eligible for Medical, Prescription, Vision and Dental. If your plan is employee only, we will cover 100% of the premiums, you will also have the option to add dependents at an additional cost. We pay 100% of the premiums for our full-time employees for both short-term and long-term disability plans. We have a gracious employee leave program to include 14 holidays, paid annual leave and paid sick leave. We reimburse 100% of the costs of your licenses and certifications required for your position.
The Health Information Management Clerk is responsible for maintaining and ensuring accuracy of patients information including history, diagnoses, treatments, etc. Responds to and submits requests for records from patients, insurance companies, external providers, outside agencies, and other authorized personnel, following QCH, QWC and HIPPA regulations.
Specific duties and day-to-day tasks of the Health Information Management Clerk are prompted by assignments, and by requirements to and fulfill responsibilities established by the Supervisor. These duties include, but are not limited to, the following:
Ensure patient records are compiled, organized, and stored securely using multiple Electronic Health Records Systems.
Review patient charts for completeness and correctness.
Retrieve and deliver patient records to authorized providers in a timely manner within the policies and procedures for QCH.
Responds to requests for records from patients, insurance companies, external providers, outside agencies, and other authorized personnel, following QCH, QWC and HIPPA regulations.
Copy, fax, scan, etc. documents relating to patient records.
Maintain an understanding of and comply with all QCH and QWC, federal, state and local regulations regarding record privacy and security (HIPPA).
May perform other clerical and administrative duties to assist other departments and staff.
Embraces teamwork as the foundation of the organization, demonstrates good interpersonal skills, treats all team members with dignity and respect, actively supports others, and maintains a high level of personal integrity.
Promotes positive corporate culture and maintains confidentiality of all QCH and QWC information.
Establish and maintain an effective system of communication within the QCH and QWC and establish and maintain an effective working relationship with others.
Prioritizes and plans work activities; uses time efficiently.
Cross-trained to assist staff with all other duties when unavailable.
Performs other duties as assigned.
Adheres to all QCH and QWC Policies.
Required:
Associates degree and at least 1 year of experience working in a healthcare setting; or at least 4 years working in a healthcare setting. (Healthcare experience must directly relate to healthcare terminology, EHR entries, healthcare administrative role, etc.)
At least 1 year of experience working in an Electronic Health Records System, access documents and histories.
Experience with substance use disorder, medical, and/or dental terminology and working with insurance companies.
Excellent organizational and time management skills.
Excellent telephone and electronic communication skills, including fax and email.
Must be proficient in Microsoft Office (Word and Excel).
Strong communication and interpersonal skills.
Knowledge and adherence to state (RCW, WAC) and federal confidentiality regulations (42 CFR part 2). Applicants must always conduct self ethically and professionally.
Knowledge of HIPAA and PHI requirements.
Knowledge of common office and administrative procedures.
Skills in the operation of a personal computer and standard office programs and equipment.
Ability to present strong public speaking and presentation skills.
Physical & Mental Requirements:
While performing these job duties, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is required to be able work at a computer work station during their scheduled shift. Employee is required to have in-person interaction with patients. The employee occasionally is required to stand; and stoop, kneel, crouch, or crawl.
Employees must be able to report to work on time and work their full scheduled shift.