Accounts Payable Manager

About Quint

Quint is the industry-leading provider of official ticket and hospitality packages to many of the world's most prominent sports and entertainment events. Based in Charlotte, North Carolina, with offices in six countries, Quint’s global footprint and proprietary technology platform continue to be the foundation of their exponential growth.  

Quint's innovative programs enable partnership properties to expand fan experiences and corporate client entertainment opportunities in a way that reflects the quality and prestige of those brands. Quint has a portfolio of 15 official property partnerships servicing over 90 events including Formula 1, NBA, Kentucky Derby, MotoGP, Chicago Bears, Green Bay Packers, NASCAR Chicago Experiences, Breeders Cup, Belmont Stakes and the NHL. 

About The Role

As a member of our Finance & Accounting Team, you will be an integral part of a thriving organization and have autonomy to make an impact on the financial and control processes. The Accounts Payable Manager is empowered to oversee all aspects of the procure-to-pay process including the administration of Yooz, our purchase order and AP automation system as well as our corporate credit card application, Bill S&E. They act as a final reviewer of all AP invoice matches and credit card transactions. They are organized, attentive to details and proactive in addressing any potential issues.  

The Accounts Payable Manager knows the Company’s systems and workflows of the procure-to-pay process to act as a subject matter expert to the internal organization. They are a self-starter that is proactive in identifying and addressing any potential issues, putting a plan in place to resolve, and following through to the finish. They have strong communication skills to be able to collaborate with the operations and partner management teams within the organization as well as external vendor contacts. They oversee and manage the Accounts Payable Specialist at present but has autonomy and a valued opinion in shaping how the team structure progresses into the future as the business grows. 

This role will be primarily on-site based at the corporate headquarters in Charlotte, NC. This role reports to the Corporate Controller but will have ample opportunity to work directly with the CFO and other members of leadership (including senior leadership) within the organization regularly.  

Primary Duties and Responsibilities  

• Final approval of all AP spend within Yooz, ensuring proper coding of purchase orders and matched invoices 

• Review reports for weekly payment run and select payments to be made for leadership approval 

• Administer Yooz PO/AP processing and Bill S&E corporate credit card applications 

• Final approval of all corporate card spend within Bill S&E to ensuring proper coding 

• Oversee Accounts Payable Specialist and assist in monitoring multiple email inboxes, ensuring timely responses to all requests and questions 

• Oversee the month-end closing of AP and assist Accounting team with accrual calculations as needed 

• Assist in conducting vendor and GL account reconciliations related to accounts payable 

• Assist with vendor onboarding to ensure compliance with internal policies 

• Maintain exceptional relationships with company personnel & vendors 

• Oversee 1099 reporting and filing requirements 

• Review accounts payable aging and develop actions to reduce open amounts 

• Proactively seek opportunities to improve efficiency and accuracy through documented process improvement 

• Assist with management requests, auditor requests and other accounts payable duties 

Education/Experience 

• Bachelor’s degree in accounting or related discipline with a basic understanding of GAAP chart of accounts 

• At least 5 years of accounts payable experience, 2 years experience as a manager or equivalent level 

• Experience with purchase order system is a must 

• Accrual & prepaid expense experience is a must  

• Experience with foreign value added taxes (VAT) and sales taxes a differentiator  

• Proficiency in Yooz PO/AP automation software (or similar) and Sage Intacct preferred but not required 

• Experience in the sports, entertainment and hospitality industries would be highly relevant for the role, but is not required 

Skills 

• Requires good communication skills, both verbal and written and must be able to interact with internal and external vendors and various levels of management 

• Attention to detail and ability to maintain a high level of accuracy 

• Ability to demonstrate flexibility, agility and embrace change  

• Strong organizational, problem-solving and analytical skills 

• Proficiency in Microsoft Office Suite with intermediate-level skills in Excel 

• Identify opportunities for process improvement and implement strategies to enhance efficiency and accuracy