Inventory Management Specialist

Description

Position Overview:

The Inventory Management Specialist will provide support to Operations from production schedule job creation and material planning through to purchasing activities that facilitate having the required inventory and non-inventory items available when needed to meet demand. The Inventory Management Specialist works closely with demand planning, sourcing, purchasing, incoming quality and warehouse to ensure the timely order placement, receipt, and availability of material required to support the firm weekly schedule for kitting, formulation, filling, label printing, labeling and packaging. Provide forward projections of material replenishment requirements and partners with suppliers to assure sufficient lead time and supplier capacity is available for a reliable supply chain. Specific tasks include inventory management across the to assure cost effective use of company owned inventory assets and alternative materials, the generation and issuance of purchase and production job orders; firming and releasing of material requirements interaction with master scheduler, production planner and suppliers; expediting and managing deliveries; maintaining accurate delivery information on purchase orders and due dates on production job orders; generating and publishing status reports, such as purchase and production job order status, cost and shortage report status. The Inventory Management Specialist position is a hands-on position responsible for material planning and the associated purchasing activities. The Inventory Management Specialist will facilitate the resolution of physical to book inventory discrepancies that hinder the ability to support the production schedule, resolve supplier shipping and production job order quantity discrepancies, obtain pricing for low volume purchases and leverage QuVa's working capital in the form of material inventory to effectively support production operations. The position will work with the purchasing, material planner, production planner, other members of purchasing as well as receiving and accounts payables to help resolve invoice discrepancies on purchase orders. The incumbent must be able to work in collaboration with other members of the Supply Chain organization as well as other departmental functions such as Finance, IT, Quality, Operations, etc. while maintain accurate files and records and real time data in the Enterprise Resource Planning System. The Inventory Management Specialist is a valued contributor to the company priority initiatives at the Bloomsbury site, supports monitoring and reporting of performance through metrics, and continuous improvement projects as needed.

Responsibilities may include:

• Creates and maintains production job orders for operations based on master schedule and production plan including intermediate transferred materials and finished product
• Publishes schedules to facilitate alignment of resources at the Bloomsbury facility in support of material receipt, incoming release, formulation, kitting, filling, visual inspection, labeling and packaging
• Recommends adjustments to production schedule and/or alternative material usage to facilitate reliable and consistent production flow
• Monitors inventory to reduce waste, prevent production schedule changes/shortages/stoppages
• Analyzes alternative materials to leverage total cost, increase supply reliability and minimize cycle time
• Reviews planned orders, creates and submits purchase orders to vendors based on the requirement from the MRP system
• Assembles and analyzes data pertinent to inventory management, material planning, purchase history, vendor performance, performance to plan, and ERP system transactional accuracy
• Transmits and prioritizes approved purchase orders and supporting documents to supplier
• Tracks order acknowledgement, prepares and communicates shortage and backlog reports
• Reviews, updates and maintains purchase and production job orders. Tracks orders and confirms system lead times, delivery dates, and cost, where required
• Ensures that materials are purchased in accordance with contracts, in accordance with all project specification requirements, and in accordance with required delivery schedules
• Leads finance and logistics staff in resolving receiving and invoicing discrepancies with suppliers and reviews final invoices for payment approval
• Request quotations from suppliers
• Assist in product returns with supplier and in evaluating supplier performance
• Review inventory levels and the systems used in determining forecasted need. Assist with determining operational minimum and maximum safety stock levels
• Assist in cycle counts; monthly, quarterly, and annually, discrepancy resolution and inventory inspection
• Assist in team meetings and training to support material planning for production
• Performs other duties assigned by management

Qualifications:

• Legally authorized to work in the job posting country
• Minimum of undergraduate degree in Supply Chain, Business, Engineering or related field or equivalent experience
• Certified Production and Inventory Manager through the American Production and Inventory Control Society, preferred
• 3-5 years' experience in Supply Chain, Material Planning or Purchasing, or other relative work experience
• Experience in project work, such as cost reduction project, VMI (Vendor Managed Inventory), Inventory Reduction projects
• Analytical and system proficiency with abilities to apply outcomes of analyses
• Proficiency using MS office applications, including Word and Excel
• Experience and proficiency using an ERP system such as INFOR

To be considered:

In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date.

Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1). Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.

It is the policy of QuVa Pharma to afford equal opportunity for employment to all individuals regardless of race, color, age, national origin, physical or mental disability, history of disability, ancestry, citizenship status, political affiliation, religion, gender, transgender, gender identity, marital status, status as a parent, sexual orientation, veteran status, genetic information or other factors prohibited by law, and to prohibit harassment or retaliation based on any of these factors.