Accounts Payable Supervisor

Company Overview

R. J. Grondin & Sons is a third-generation, family-owned earth moving business based in Gorham, Maine, with a strong presence in Southern and Central Maine. With over sixty years of experience, we pride ourselves on our ability to tackle the toughest construction projects efficiently and effectively.

Benefits:

• FREE Employee only Health Insurance
• 401(K) w/company match, Earned Time Off, Health/Vision/Dental Insurance, 8 Paid Holidays, Short & Long Term Disability Insurance, Free Life Insurance

The Accounts Payable Supervisor is responsible for overseeing the daily operations of our accounts payable department. This includes supervising staff, managing processes, and ensuring accuracy and timeliness of payments. The successful candidate ensures that the department meets all financial deadlines and provides excellent customer service to internal stakeholders.

Duties and Responsibilities

• Oversee the daily operations of the accounts payable department, including supervising staff, managing workflows, and ensuring accuracy and timeliness of payments
• Ensure that financial deadlines are met, and that customer service is provided to all internal stakeholders
• Ensure the timely and accurate processing of all accounts payable transactions, including the proper coding, approval, and payment of invoices.
• Monitor payment schedules to meet all financial deadlines and to avoid late fees or disruptions in vendor relations. Investigate any payment discrepancies and work closely with vendors and internal departments to resolve issues in a timely manner.
• Assist in preparing financial data for the annual review.
• Monitor accounts and ensure that any discrepancies are identified and resolved
• Assist with the development and implementation of accounting policies and procedures
• Prepare monthly and annual reports for management
• Manage vendor relationships and resolve vendor inquiries
• Manage credit card and fuel accounts

Requirements and Qualifications

• Associate’s degree in accounting, finance, or related field
• 3 years of accounts payable experience
• Proven experience supervising staff and managing processes
• Experience with a construction company preferred
• Strong organizational and problem-solving skills
• High attention to detail, ensuring accuracy in all financial processes and documentation.
• Excellent analytical and communication skills
• Proficient with accounting software (CMiC strongly preferred) and Microsoft Office
• Able to work independently and meet tight deadlines

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Accounts Payable: 3 years (Preferred)
• Accounting software: 3 years (Preferred)
• Microsoft Office: 5 years (Preferred)

Ability to Commute:

• Gorham, ME 04038 (Required)

Ability to Relocate:

• Gorham, ME 04038: Relocate before starting work (Required)

Work Location: In person