Receptionist/Administrative Assistant

Overview
We are seeking a highly organized and professional Receptionist/Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office by providing exceptional front desk support and administrative assistance. The ideal candidate will possess strong time management skills, attention to detail, and a friendly demeanor, making them the first point of contact for clients and visitors.

Responsibilities:

• Assist Payroll Accountant and Accounts Payable with job coding and spreadsheets
• Code personnel costs/timecards to appropriate projects and equipment
• Review, code, and enter payment of invoices
• Use standard office equipment (computer, phone, printing calculator, etc.)
• Greet and assist visitors in a courteous and professional manner at the front desk.
• Manage incoming calls, directing them to the appropriate personnel while taking accurate messages when necessary.
• Maintain an organized office environment by managing office supplies and equipment efficiently.
• Handle clerical tasks such as filing, data entry, and document preparation.
• Coordinate calendar management for appointments, meetings, and events.
• Proofread documents for accuracy and clarity before distribution.
• Support administrative tasks as needed, including scheduling and correspondence.
• Assist with medical receptionist duties if applicable, ensuring patient confidentiality and compliance with regulations.
• Collaborate with team members to enhance office operations and improve workflow.
• Strong time management skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills for clear interaction with clients and colleagues.
• Proficiency in office software applications (e.g., Microsoft Office Suite).
• Experience in calendar management is a plus.
• Attention to detail with strong proofreading skills to ensure high-quality documentation.
• Previous experience as a medical receptionist or personal assistant is advantageous but not required.
• A positive attitude and a commitment to providing outstanding customer service are essential.

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• Qualifications and Skills:
• Proven experience in a front desk or clerical role is preferred.
• Experience with entering data and creating/modifying spreadsheets
• Adaptability and ability to cross-train across Business Office positions
• Office Experience in a team atmosphere is preferred.
• Excellent written and verbal communication skills.
• Strong problem solving, organizational, and time management skills.
• Multi-tasking capability in a fast-paced work environment.
• Join our team as a Receptionist/Administrative Assistant where you can contribute to creating a welcoming environment while enhancing your administrative skills!

Job Type: Full-time

Pay: $24.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• East Grand Forks, MN 56721 (Required)

Ability to Relocate:

• East Grand Forks, MN 56721: Relocate before starting work (Required)

Work Location: In person

Salary : $24 - $28