What are the responsibilities and job description for the Law Firm Accounts Receivable & Payroll Associate position at R. L. Barclay & Associates, LLC?
Our client, a Houston law firm, has an immediate opening for Accounts Receivable and Payroll Associate to join their team. The ideal candidate will be an organized, self-starter individual and a team player.
Accounts Receivable (AR) :
Enter daily bank deposits : checks, ACH, wire and credit card payments
Track payments, reconciling customer accounts, and applying payments.
Follow up on overdue invoices and resolve payment disputes.
Maintain accurate records of customer accounts and billing information.
Create reports on accounts receivable activity and aging.
Client communications : payment instructions and requests as needed
Responsible for full cycle Accounts Receivable function including managing A / R Inbox, desktop deposits, cash collections, posting of cash and sending invoices and statements
Trust Account :
Enter IOLTA deposits as received, either check or wire payments by clients
Enter refunds to clients from Trust account when matters are closed
Enter settlement payments to clients (either via check or wire transfer through Bank of Houston)
Payroll :
Check hourly time sheets for accuracy
Enter data into databases and spreadsheets
Review employee time punch to ensure accuracy and consistency
Calculate and input regular hours and overtime hours
Enter payroll data into the payroll system and spreadsheet
Process payroll and present payroll journal to Controller for final approval prior to submission
Provide assistance with troubleshooting problems and resolves employee pay discrepancies
Maintain contact with any payroll provider to investigate discrepancies, resolve issues as needed
Manage payroll files and other record keeping
Analyze payroll data to identify potential issues or areas for improvement
Answer employee questions regarding their paychecks
Resolve payroll discrepancies
Ensure payroll practices adhere to federal and state regulations regarding minimum wage, overtime, and tax deductions
Protect sensitive employee payroll information
Coordinate with HR : new employees and ensure payroll data is entered into payroll system
Process payroll payments and issue paychecks or direct deposits
Maintain employee payroll records and ensure compliance with labor laws
Coordinate HR to onboard new employees and ensure payroll data is shared between departments
Handle sensitive information : maintain confidentiality and integrity when handling employee information
Skills and Qualifications :
Bachelor's degree in business, accounting (or a related field) or equivalent years of work experience
Three years experience in accounting and / or similar roles
Law firm accounting experience is required
Ability to learn the firm's Accounting and Billing software, SurePoint Technologies
Competency with similar accounting systems
Strong Excel skills
Data entry skills
Comfortable with math and calculations
Confidentiality and integrity
Strong communication skills
Attention to detail
Strong work ethics
Ability to work independently and as part of a team
Essential Skills :
Strong understanding of accounting principles and practices
Experience with accounts receivable and payroll software
Excellent communication and interpersonal skills
Attention to detail and accuracy
Proficiency in Microsoft Excel
Their firm has a great office culture and opportunities for growth. They offer a competitive salary and benefits.
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