Administrative Assistant-Bilingual

Essential Duties

Administrative Support:

· Calendar Management: Schedule and organize meetings, appointments, and travel for the President and Vice President (Executive Management), ensuring all commitments are met.

· Email Management: Monitor and respond to the executive management emails, prioritize urgent matters, and manage correspondence.

· Document Preparation: Draft and edit reports, memos, presentations, and other documents as needed.

· Record Keeping: Maintain and organize files, both physical and digital, ensuring easy access and compliance with company policies.

Communication:

· Liaison: Act as the primary point of contact between executive management and internal/external stakeholders, including clients, vendors, and team members.

· Phone Support: Handle incoming calls, addressing inquiries or directing them to the appropriate department.

· Meeting Coordination: Arrange logistics for meetings, conferences, and events, including virtual meetings.

Qualifications:

GED or diploma, attention to detail, documented work experience in an office setting. Some college required. Associates degree preferred. Bilingual required.

· Internal Communication: Help communicate the executive directives and messages across the company as needed.

Operational Support:

· Inventory Management: Assist with tracking supplies and assets for operations.

· Data Entry: Maintain accurate records in project management software, CRM systems, and financial documents.

Event and Client Support:

· Event Planning: Help plan and execute company events or site visits, including handling logistics, catering, and transportation needs.

Miscellaneous:

· Research: Assist in researching new landscaping trends, vendors, or business opportunities.

· Confidentiality: Handle sensitive company information with discretion and professionalism.

· Task Prioritization: Help the executive management manage their workload by assessing priorities and following up on pending tasks.

Physical Requirements and Working Environment

· Performs work outdoors during all types of weather and temperature conditions

· Is aware of normal work hazards and exposure to fertilizers and pesticides

· Performs work while standing or walking.

· Must be able to lift and move 50 lbs. repeatedly for handling of merchandise

Job Type: Full-time

Pay: From $15.00 per hour

Expected hours: 30 – 40 per week

Schedule:

• Monday to Friday

Work Location: In person

Salary : $15