Office Support Specialist

Overview:

Active Construction Company seeks an Office Support Specialist with a strong work ethic who is proactive, resourceful and highly motivated to tackle a variety of office tasks. The chosen candidate will also be responsible for developing/implementing and maintaining a social media presence for the company.

Currently, we are hiring for part-time work 3 days a week, approximately 24 hours a week. However, full-time is an option for the right candidate that demonstrates a high level of initiative and productivity.

Responsibilities:

· Data entry/reviewing documents with high level of accuracy and attention to detail.

· Maintain multiple office spreadsheets, documents and paper files.

· Answer phone calls: route calls, take messages, answer questions, take and track orders.

· Bookkeeping responsibilities including but not limited to:

* Orders – take and process customer order, schedule deliveries and pickups.

* Accounts Receivable – process invoices, credit card payments, deposit checks, sales tax returns, collection calls.

* Accounts Payable – enter invoices, process payments, bank reconciliation.

· Complete paperwork for bidding projects and submitting bids within hard timelines.

· Review contracts, write sub-contracts and send out all paperwork in a timely manner.

· Work with insurance companies (bonds, work comp, auto, claims, certificate of insurance).

· Be an active MN Notary or the ability to obtain.

· Manage contractor licenses and employee certifications.

· Order office supplies and maintain office equipment.

· Design and implement market strategies to increase office visibility in the community.

· Stay up to date on the latest social media platforms, trends and best practices to ensure maximum effectiveness.

· Monitor and analyze the effectiveness of advertisements and adjust strategies as necessary.

· Take initiative to find, learn about and present ideas that would be beneficial to the company.

Skills:

· Self-starter

· Strong work ethic

· Demonstrate initiative

· Problem solving attitude

· High level of attention to detail and accuracy

· Strong written and verbal communication skills

· Proactive with tasks and projects

· Excellent organizational skills and ability to meet deadlines

· Skill in operating computer programs and office equipment

· Knowledge of QuickBooks Desktop Pro

· Proficiency in Microsoft Office Suite, including Excel, Outlook, and Word

· Ability to handle inbound and outbound calls efficiently and professionally

· Ability to maintain confidentiality and regular, timely work attendance

· Ability to work independently and as part of a team

· Construction industry experience preferred

Job Type: Part-time

Pay: $24.00 - $34.00 per hour

Expected hours: No less than 24 per week

Schedule:

• Day shift
• No weekends

Work Location: In person

Salary : $24 - $34