Sr. Administrative Analyst

Job Description

Sr. Administrative Analyst

Municipal Water District (MWD) is currently looking for a temporary opening for an Sr. Administrative Analyst for our Facility Team located at our Desert Facility in Parker Dam, CA.

Location – Parker Dam, CA

The temp labor assignment is up to 6 months, with a hybrid schedule.

Schedule: 7:00 am – 4:45 pm Monday through Friday with alternating Fridays off.

Pay: $55/hr. to $60/hr.

Duties

• The Sr. Administrative Analyst (Facility Contracts Administrator) will be responsible for the administration of maintenance for facility assets, including buildings, residences, grounds, and equipment.
• This position will administer various facility management service and supplier contracts including planning, scheduling, and directing contractors and maintenance personnel performing facility construction, operations, and maintenance activities; perform contract management duties including quality control inspections to ensure all work is being performed in accordance with contract specifications and Metropolitan standards; approve contractors' invoices; and maintain schedules, coordinate contractors and staff trades and keep management informed on all elements of each repair or project.
• Support events and work closely with internal and external work groups.
• Conduct periodic assessments of facility operations and services and make recommendations to improve cost efficiency and effectiveness.
• Providing housing-related project support during construction, considering design acceptance, project phasing, continuity of facility operations, and safety-related impacts. This request also takes into account the potential for scheduled CIPs occurring simultaneously, which will require greater flexibility for the Facility Management Team. Will manage contract work for all four Desert Villages: Gene, Iron Mt, Eagle Mt, and Hinds.
  
  

Relevant Experience

6 years of experience with a bachelor’s degree or 4 years of experience with a master’s degree in at least one of the following areas within Facility Management operations and services:

• Plant operations, janitorial, food services, building engineering or building maintenance trades, space planning/move management, and customer service in a commercial office environment.
• Applying knowledge of building codes, construction, various skilled trades, OSHA regulations, and fire/life/safety practices/procedures.
• Analyzing data, creating reports, and presenting to senior management both orally and in writing. A minimum of 4 years’ experience in a Contract Administration/Management position in a building/facility maintenance/management environment is also required. This should include experience in contract compliance, quality control, specification development, proposal evaluation, contract negotiation, and invoice processing.
  
  

Job Requirements

• Bachelor’s degree from an accredited college or university in a related field and six years of relevant experience; or Master’s degree from an accredited college or university in a related field and four years of relevant experience; or two years in a MWD Analyst classification.
• EXPERT KNOWLEDGE: MSOffice (PWPT and Excel).
• KNOWLEDGE IN: Facility Management operations and services.
• MUST HAVE: A minimum of 4 years’ experience in a Contract Administration/Management position in a building/facility maintenance/management environment is also required. This should include experience in contract compliance, quality control, specification development, proposal evaluation, contract negotiation, and invoice processing.
• Personable, Team Player, Flexible, Multitask and handles pressure well.
• Detail orient, Project Oriented, Negotiator, Organized, Strong Written and Verbal Communication skills a must.
• Valid CA driver license.
• No Cal PERS membership
• No H1B candidates