What are the responsibilities and job description for the Billing & Accounts Payable Coordinator position at Árachas Group?
About Us
Founded in 1975, Arachas Group, LLC is an independent insurance and risk management company offering business, employee benefits, and personal solutions to clients of Bartlett, IL, and 44 states across the United States. At Arachas Group, we work as one to focus on the needs of our clients. We have been providing insurance services to our clients for over 40 years. As an independent insurance agency, we have direct contracts with some of the best insurance companies in the industry.
We believe that successful people make successful businesses, which is why we make every effort to provide our employees with an environment in which they can excel. Our professionals are integral in defining our business—delivering results to our clients and driving our company to success. We make it our job to treat them well. We recognize the importance of our employees’ health and wellness. We are committed to providing a high quality, competitive employee benefit program which is designed to address our employees’ benefit needs. Our benefits package is regularly reviewed and modified to offer those benefits most valuable to both the employee and their family. Our agency understands the importance of focus and dedication and we are looking for a permanent team member who understands delivering superior service is what separates us from the rest.
Billing & Accounts Payable Coordinator
Responsibilities:
Billing:
- Generate invoices accurately and in a timely manner.
- Verify billing data to ensure correctness and completeness.
- Resolve billing discrepancies and issues.
- Communicate with customers/producers regarding billing inquiries or concerns.
- Maintain billing records and documentation.
Accounts Payable:
- Process carriers’ invoices for payments.
- Verify and reconcile invoices with policies and endorsements.
- Initiate payments to carriers via checks, ACH, or wire transfers.
- Resolve discrepancies with vendors and internal departments.
- Maintain accounts payable records and vendor files.
Financial Reporting and Analysis:
- Assist with month-end and year-end closing activities.
- Provide financial reports and analysis related to billing and A/P functions.
Systems and Process Improvement
- Utilize accounting software to manage invoices, payments, and financial data.
- Identify opportunities for process improvements and efficiencies.
- Participate in system upgrades or implementations related to billing and A/P.
Compliance and Audit
- Ensure compliance with company policies and procedures.
- Assist with audits related to billing and accounts payable functions.
- Maintain confidentiality of financial information and adhering to security standards.
Communication and Collaboration
- Work closely with operations, corporate and other departments.
- Provide support and information to internal stakeholders as needed.
Qualifications:
- High School Diploma required; Associate’s Degree in a related field preferred
- Minimum of 1 year of Accounts Payable, Billing and/or Accounting experience required; any experience working in the insurance industry a plus
- Proficiency with Microsoft Office Suite and Accounting software; willingness to learn Applied Epic Agency Management System
- Demonstrate excellent written and verbal communication skills, including the ability to interact effectively with both internal teams and external parties (customers and carriers)
- Attention to detail
- Strong organizational skills
Hours: Monday-Friday, 8:30am-5:00pm
Office Location: 852 W. Bartlett Road, Bartlett, IL 60103
Benefits:
- Competitive Salary
- Health Insurance Plans (PPO, HSA, Copay Options)
- Dental Insurance
- Vision Insurance
- Company Paid Disability Insurance
- Supplemental Insurance including Critical Illness, Accident, Legal, Pet Insurance
- 401(k) with Safe Harbor Match
- Paid Time Off
- Paid Holidays
No Solicitation Notification to Agencies: Please note that Keystone Agency Partners and our Partner Agencies do not accept unsolicited resumes or calls from third-party recruiters or employment agencies. In the absence of a signed Master Service Agreement and approval from HR to submit resumes for a specific requisition, Keystone Agency Partners will not consider or approve payment to any third parties for hires made.
