Office Assistant ( Part time )

For the County Clerk -

• Assist the public on telephone and at the counter by issuing marriage licenses and taking applications for U.S. passports.  
• Answer questions and give Oaths (swear in applicants), and notarize documents.
• Process dog licenses including invoicing municipalities at year end.
• Balance accounts including the cash drawer.
• Assist with preparations for elections including entering information for absentee voting, record voting history after elections, and voter registrations into the state's database.  
• Assemble election materials and supplies, proofread ballots and testing.
• Compile information for the Official Directory and the County Board Index, proofread County Board minutes for newspaper publications, and prepare reports and correspondence.
• Maintain up to date files and records and prepare reports as required.
• Monitor and order supplies.
• Perform the duties of the Deputy County Clerk in his/her absence.

For the County Board -

• Assist the County Board and County Board Committees, including preparing agendas, meeting packets and reports, scheduling meetings, sending notices, and answering letters in accordance with general instructions.
• May take minutes and perform work for Board Committees and other committees.

Supervision Received: Receives direct supervision from the Deputy County Clerk.  May receive work direction and assignments from the County Clerk, County Board Chair, Vice Chair and other County Board Members.

• High school diploma or GED equivalent plus five years responsible office experience.
• Prompt and regular attendance.

• Ability to take and transcribe notes at meetings and to be cognizant of motions and actions taken by County Board members.
• Proficient in the use of Microsoft Word and Excel.
• Ability to perform mathematical computations accurately.
• Ability to perform data entry on computer terminals.
• Ability to follow oral and written instructions.
• Ability to handle multiple tasks.
• Ability to communicate effectively with other employees, elected officials and the general public.

This description has been prepared to assist in properly evaluating various classes of responsibilities, skills, working conditions, etc., present in the classification. It is intended to indicate the kinds of tasks and characteristic levels of work difficulty that will be required of positions that will be given this title. It is not intended as a complete list of specific duties and responsibilities. Nor is it intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of a similar kind and level of difficulty.

Salary : $17 - $25