Administrative Assistant

Job Description:

Desired Qualifications

• Provide advanced administrative support to the team, leveraging 6-10 years of experience to ensure smooth operations and efficient processes.
• Independently manage calendars, schedules, and appointments for team members, optimizing time management and prioritizing critical tasks.
• Coordinate and organize meetings, conferences, and events, including logistics, agendas, and follow-up actions, with meticulous attention to detail. Prepare and edit documents, reports, presentations, and correspondence, demonstrating a high level of proficiency in Microsoft Office Suite and other relevant software.
• Conduct research, gather data, and compile reports to support decision-making and strategic planning.
• Handle sensitive and confidential information with utmost discretion and professionalism, always maintaining a high level of confidentiality.
• Assist in budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with organizational policies.
• Serve as a point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support.

• This position will provide administrative support to the Lower Coosa (Lay, Mitchell, Jordan, and Bouldin Dams) River System.

• Duties include maintaining calendars, scheduling meetings and making travel arrangements, handling telephone inquiries, typing miscellaneous correspondence, maintaining electronic and general files, ordering supplies, assisting with meeting notes.

Job Experience:

• Experience in a clerical/administrative support role
• Experience within a customer-oriented environment

Knowledge, Skills and Abilities:

• Strong organizational and administrative skills, attention to detail
• Communication skills, including verbal and written, as well as the ability to interact with all levels of customers and employees
• Proficient computer skills using Microsoft Office products (Outlook, Word, PowerPoint and Excel)
• Proven ability to prioritize and multi-task
• Demonstrated teamwork skills and the ability to work independently with minimal supervision
• Excellent time management skills
• Knowledge of company operations, policies and procedures is preferred

Other Requirements:

• Self-motivated, dependable and responsive
• Excellent interpersonal skills to be an active team player
• Strong work ethic
• Ability to maintain confidentiality
• Ability to adjust easily to changing priorities
• Maintain a positive attitude
• Promote Safety First principles
• Must be a team player and able to build and maintain strong working relationships
• Accomplishes objective with a customer focus
• Proactively addresses potential issues
• Results oriented/self-starter requiring minimal direct supervision
• Willingness to share ideas