Office Manager | Radiology Associates of South Florida

PRACTICE OVERVIEW

Radiology Partners, through its owned and affiliated practices, is a leading radiology practice in the U.S., serving hospitals and other healthcare facilities across the nation. As a physician-led and physician-owned practice, we advance our bold mission by innovating across clinical value, technology, service and economics, while elevating the role of radiology and radiologists in healthcare. Radiology is a team sport, and Radiology Partners is building a community of physicians and support teammates who embody our practice values and believe in our bold mission to transform radiology. Our support team is a vital force within the practice, using their gifts and talents to improve the overall healthcare experience. Using a proven healthcare services model, Radiology Partners provides consistent, high-quality care to patients, while delivering enhanced value to the hospitals, clinics, imaging centers and referring physicians we serve.

POSITION SUMMARY

RASF, a Radiology Partners affiliate, is seeking an Office Manager who will focus on providing general administrative/clerical support to the Miami Vascular Specialists team in the MVS Office. The ideal candidate will be experienced in handling a wide range of administrative and executive related tasks and will be able to work independently with little or no supervision. Assignments generally involve work of a confidential nature and require knowledge of the practices and procedures of the function, company services, policies and programs. The ideal candidate will be personable, driven and proactive. The Office Coordinator will have a willingness and ability to adapt quickly to changing needs and assignments as well as excellent communication skills. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a growing office of diverse people.

POSITION DUTIES AND RESPONSIBILITIES

• Oversees the day-to-day general administrative tasks of the site ensuring efficient operations; coordinates all issues affecting the daily operations of the site
• Serves as the point person for office coordination duties including maintenance, mail, shopping, supplies, equipment, bills, record systems and errands as needed;
• Coordinate and plan meetings and team events
• Manage building maintenance, space allocation as well as office move and expansion tasks
• Plan and implement office systems, layout and equipment procurement
• Acts as a liaison with other departments and outside companies (i.e. Coordinate with IT department on all office equipment)
• Manage relationships/contracts with vendors, service providers, and landlord, maintaining the condition of the office and arranging for necessary repairs
• Monitor and maintain office supplies inventory
• Assist management in office accounting procedures
• Assist with creating and implementing safety & health policies; partner with HR and management team to maintain office policies as necessary
• Assist with onboarding new employees
• Create and coordinate internal communications
• Create and fosters team culture
• Provide general assistance to visitors
• Reporting KPI metrics
• Utilization and maintenance of EMR system
• Streamlining current processes
• Evaluation and management of current workflows
• Implementation of workflow efficiencies
• Performs other related duties and special projects as require

DESIRED PROFESSIONAL SKILLS AND EXPERIENCE

• Associate’s/College degree preferred; BSC/BA in business administration or relevant field highly preferred
• Proven office management, administrative or assistant experience
• Knowledge of office management responsibilities, systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Reliable with patience and professionalism
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficiency in MS Office

Radiology Partners is an equal opportunity employer. RP is committed to being an inclusive, safe and welcoming environment where everyone has equal access and equitable resources to reach their full potential. We are united by our Mission to Transform Radiology and in turn have an important impact on the patients we serve and the healthcare system overall. We hold that diversity is a key source of strength from which we will build a practice culture that is inclusive for all. Our goal is to empower and engage the voice of every teammate to promote awareness, compassion and a healthy respect for differences.

CCPA Notice: When you submit a job application or resume, you are providing the Practice with the following categories of personal information that the Practice will use for the purpose of evaluating your candidacy for employment: (1) Personal Identifiers; and (2) Education and Employment History.

Radiology Partners participates in [1] E-verify.
References

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