Collections Specialist

Description:

Key Requirement: Must be Bilingual in Spanish & English **Candidate must be bilingual and fluent in speaking, reading, and writing Spanish.**

Location: Monterrey, Mexico 
 

Who WE are:

RailPros is the premier provider of engineering and diversified safety services to America’s rail and transit industry. Driven by a passion for our people, clients, and communities, we are committed to solving our customers’ challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people-first organization, we prioritize the well-being and growth of our employees, fostering a culture of caring and support. We believe that when our people thrive, our company thrives.

Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies. We do more than just provide services – we are constantly innovating and staying abreast of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued and your growth is encouraged. Apply now and become a part of our exciting journey!

Job Summary:

The Collections Specialist is responsible for project-level and corporate accounting activities, assisting Project Managers and staff daily to ensure accurate financial tracking, invoicing, and reporting.

Essential Duties & Responsibilities:

• Assist Project Managers with weekly and monthly project cost monitoring, including labor, expenses, and subconsultants.
• Create and close projects in accordance with contract specifications, including setting up and monitoring labor rate tables.
• Generate, track, and issue project invoices accurately and timely based on client agreements and internal deadlines.
• Support clients and Project Managers to ensure timely collection of project invoices.
• Set up project budgets based on project setup forms.
• Coordinate directly with subconsultants to obtain invoices, review them for accuracy and compliance, and ensure proper processing.
• Assist the Controller with month-end close activities, including journal entries and reconciliations.
• Support audits from customers, auditors, or other external stakeholders.
• Attend Engineering Project Review meetings and follow up on action items.
• Ensure subconsultant invoices are processed and paid on time.
• Perform other duties as assigned to support business needs.

Qualifications:

Knowledge, Skills, & Abilities:

• Strong problem-solving and organizational skills to ensure timely and accurate project accounting.
• Ability to make decisions and seize opportunities in alignment with business objectives.
• Collaborative mindset to partner effectively with internal teams and external stakeholders.
• Customer-focused approach to satisfy internal and external expectations while developing long-term partnerships.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word) and strong electronic communication skills.

Required Education & Experience:

• Bachelor’s degree in Accounting or related field, OR 5 years of experience in accounting, finance, or revenue recognition.
• Minimum 3 years of accounting experience, preferably in project accounting within an engineering, architecture, or construction company.
• Fluent in Spanish and English (Mandatory).

Preferred Education & Experience:

• Experience using accounting software for project financial management.
• Experience in Accounts Receivable (A/R) and collections.

Why RailPros?

• Opportunity for growth/advancement – promotion/advancement from within.
• Niche and essential industry with continued growth and stability.
• Exciting projects and diverse, inclusive company culture.

Benefits & Perks:

• Aguinaldo
• Vacaciones y Prima Vacacional
• Dias de Descanso (Holidays) de Ley
• Prestaciones por Ley

Join RailPros for a fulfilling career in a thriving and stable industry. Our core values drive us to excel as a team, prioritize customer satisfaction, and adapt to industry changes swiftly. Be part of a passionate and dedicated team that values continuous improvement, trust, and problem-solving. Apply now for an opportunity to contribute to our success.

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