Purchasing Assistant

SUMMARY

This position is responsible for sending approved Purchases Orders to suppliers and the follow through on delivery status, expediting when necessary and complete documentation until it is received into our inventory. These purchases include manufacturing raw materials, packaging components and supplies that support our operational needs. This role assists with the purchasing process of documentation and provides timely and accurate customer service to our internal customers.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

ESSENTIAL DUTIES AND RESPONSIBILITIES (includes but are not limited to the following)

Purchasing Functions

• Works closely with Category Managers and Purchasing Specialists on execution of category plan.
• Submit purchase orders to suppliers from ERP/MRP system and/or purchase requisitions for operations needs.
• Timely and regular follow up on outstanding purchases with suppliers to ensure our delivery and quality expectations are met and documented.
• Reduce Dock-to-Stock time by confirming all reference documents are on file at time of delivery.
• Maintain purchasing documents, files and records.
• Work with Accounting team on invoicing issues related to purchases.
• Log status updates into Purchase Orders in ERP system related to delivery or discussions related to timing of product for team to view.
• Coordinate Freight from Supplier and update tracking on hot items.
• Complete operational supply orders through established process.
• Complete product returns with suppliers

Supplier Relationship Functions:

• Assist with Supplier scorecards related to specific categories.

Team Functions:

• Communicate with Planning staff on changes related to timely deliveries.
• Communicate challenges in market conditions, availability and costing to purchasing team.
• Attend and contribute to Category and Supply Chain meetings.
• Recommend process improvements for increased efficiency within the PO to Stock process.
• Display and promote company values (ASPIRE: Attitude, Safety, Passion, Integrity, Relationship, and Evolve).
• Firm understanding and compliance with company’s Good Manufacturing and Safe Practices.
• Regular attendance.
• Other duties as assigned.

REQUIRED SKILLS AND ABILITIES

• Strong written and verbal communication skills with prevalent professional demeanor
• Ability to work independently
• High ethical standards
• Highly motivated
• Ability to work in a fast paced, rapidly changing, and regulated environment
• Detail oriented
• Exhibit sound and accurate judgment
• Results and action-oriented
• Ability to work effectively across departmental teams
• Resourceful
• Intermediate level computer literacy
• Mathematical aptitude
• Proficient in Microsoft Office Suite Products and ability to learn new systems quickly

EDUCATION AND/OR EXPERIENCE

• Associate’s degree in a relatable field preferred
• A minimum of 1 years’ experience in a relatable field preferred
• Experience with business process improvement teams and initiatives preferred
• Experience with ERP software preferred
• Knowledge of functional business processes preferred
• Knowledge of GMP’s, OSHA rules and regulations preferred
• Knowledge of metric and dashboard development preferred

PHYSICAL REQUIREMENTS/ WORKING ENVIRONMENT

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sit an average of 7-8 hours per day
• Stand an average of 1-2 hours per day
• Walk an average of 1-2 hours per day
• Weight Carried:
  • 11-25 lbs – Rarely (1-2 times per day)
  • Up to 10 lbs – Rarely (1-2 times per day)
• Weight Lifted:
  • 11-25 lbs – Rarely (1-2 times per day)
  • Up to 10 lbs – Occasionally (1-4 times per hour)
• Hands Used for Repetitive Action:
  • Simple/light grasping (both hands) – Frequently (5-24 times per hour)
  • Firm/strong grasping (both hands) – Rarely (1-2 times per day)
  • Fine dexterity (both hands) – Constant (greater than 25 times per hour)
• Job requires being around moving machinery and equipment
• Job requires wearing personal protective equipment as necessary
• Personal Protective Equipment Required:
  • Safety glasses when in required areas

Salary : $18 - $21