Accounts Payable Representative

Raizan Solutions LLC is hiring for their client as a direct hire, and the company does not charge candidates.

Job Description

We are seeking an Accounts Payable Representative with strong financial acumen and excellent attention to detail to process high-volume invoices efficiently. The ideal candidate will have prior experience in accounts payable, vendor account reconciliation, and tax documentation compliance while thriving in a fast-paced work environment.

Key Responsibilities

• Invoice Processing: Process a high volume of invoices through a cloud-based purchase requisition to invoice system with exceptional speed and accuracy.
• Subledger Management: Maintain the Accounts Payable subledger within the SAP financial system.
• Payment Administration: Process and administer payment runs, ensuring all approvals are obtained prior to payment execution.
• Vendor Verification & Compliance:
  • Verify and maintain vendor setup across systems.
  • Ensure compliance with tax documentation and electronic banking details.
• Reconciliation & Issue Resolution: Investigate and resolve discrepancies by reconciling vendor accounts and monthly statements.
• Vendor Relationships: Maintain and manage vendor communications professionally.
• Paper-Based Invoice Management: Process and administer invoices from paper-based vendors as needed.
• Cross-Training & Team Support: Provide backup support and cross-training to other Accounts Payable team members.
• Process Improvement: Collaborate with the Accounts Payable team to increase efficiencies in day-to-day operations.
• Tax Filing Support: Assist in preparing periodic tax filings.
• Special Projects: Participate in ad hoc requests and special projects as needed.

Must Have

• Experience: 3-5 years of Accounts Payable experience in a high-volume invoice processing environment.
• Technical Skills:
  • Proficiency in Excel (formulas, sorting, filtering, and financial data functions).
  • Experience handling vendor account verification, tax documentation, and electronic banking details.
• Attention to Detail: Strong accuracy in invoice processing and reconciliation.
• Problem-Solving: Ability to troubleshoot issues independently before escalating problems.
• Communication & Organization: Effective skills in vendor management and cross-functional collaboration.
• Time Management: Ability to prioritize tasks and adapt quickly in a fast-paced, deadline-driven environment.
• Proactive Approach: Comfortable asking questions, solving problems, and addressing challenges proactively.

Nice to Have

• SAP Experience: Hands-on experience in SAP for Accounts Payable processing.
• Adobe Acrobat PDF Pro: Experience in processing and managing invoices.
• Tax Compliance Knowledge:
  • Familiarity with Canada provincial sales tax regulations.
  • Experience handling 1099, T4A, or Releve 1 forms.
• Industry Background: Experience in finance, legal, or procurement environments.

Additional Information

• High-Volume Processing: Requires efficiency in handling large invoice volumes with speed and accuracy.
• Adaptability: The ability to adjust quickly as priorities shift based on business needs.
• Collaboration & Cross-Training: Encouraged to enhance workflow efficiency within the Accounts Payable team.
• Problem-Solving Mindset: The company values candidates who take initiative in resolving issues before seeking assistance.
• Fast-Paced Environment: Best suited for individuals who thrive in a deadline-driven and dynamic setting.