Exec Asst To CEO

PRIMARY DUTY, PURPOSE, AND OBJECTIVES:

The Administrative Coordinator has duties with RSL which include assigned administrative, clinical, and supervisory functions. These duties include overall responsibility as assigned for residential, day, and in-home services support such as admissions, licensure, and records assessment, development, and management.

JOB DUTIES, FUNCTIONS, AND RESPONSIBILITIES:

In-Take and Records Management

• Acts as the RSL in-house guardianship advisor for families and staff and maintains guardianship information in a current status.
• Assists with new program development as assigned.
• Manages, oversees, and assesses the accuracy and currency of individuals’ records in the formats consistent with program standards.
• Reviews records prepared for storage and maintains functional organization of stored/archived records.
• Is familiar with all applicable federal, state, and local standards related to program services as well as Ralph Scott Lifeservices Policies and Procedures.

Licensure

• Completes and submits Medicaid participation agreements and authorizations for services.
• Completes and submits HUD/HDS initial certification and annual recertification packets for all HUD home residents and maintains files and database in a current and accurate status.
• Assures Sanitation/Fire inspections are done in timely manner and that records of required emergency preparedness drills are properly maintained.
• Maintains emergency response information and distributes revisions as they occur.
• Processes Annual License renewals.
• Maintains State Survey files.
• Assures quarterly reviews are entered and tracked on datasheet for accuracy and completion.
• Records and prepares minutes of program meetings.

Billing

• Prepares monthly Census Report, maintains database, and distributes to RSL Finance Department.
• Maintains status change sheets to assure accuracy of census for billing.
• Assists with Innovations billing as needed or assigned.

Routine Required Functions:

• Maintains and distributes designated individuals’ information in an accurate and timely manner.
• Acts as the primary contact and coordinator for individuals’ activities and Peer Council functions.
• Serves as a member of the CQI Committee.
• Will complete a minimum of 4 hours per year of professional training approved in advance by his/her supervisor over and above required training or updates of required training.
• Processes cycle-filled medications on a monthly basis.
• Is familiar with the RSL Policy and Procedures Manual and RSL Bloodborne
• Pathogens/TB/Infectious Disease Plan and Programs, OSHA, and HIPAA.
• Maintains an active awareness of cultural diversity of individuals receiving supports and other employees and works to accommodate that diversity in work, training, and leisure activities.
• Works toward ongoing quality improvement in all aspects of the position.
• Performs other related duties as requested by his/her supervisor.

MEASURES FOR SUCCESS:

• Employee’s work performance positively supports the mission and culture of the organization.
• Work is done competently, efficiently, and within budget.
• Compliance is maintained with regulatory and accreditation standards.
• Needs of individuals served are addressed and met; and, as often as possible, services are provided beyond minimum standards required.
• Relevant concerns are presented to supervisory staff for review and resolution.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Working knowledge of intellectual and other developmental disabilities
• Ability to communicate both orally and in writing
• Ability to understand and apply operating policies, licensing, and certification standards
• Working knowledge of general business mathematics
• Ability to do own clerical work by using personal computer
• Ability to plan, organize, and carry out work with a minimum of supervision.
• Must have own transportation for travel on RSL business.

MINIMUM QUALIFICATIONS, AND CREDENTIALS:

• A four-year undergraduate degree or equivalent education and experience.
• Must have own transportation for travel among group homes and on other RSL business.