Administrative Assistant (Part-time) - NDSU Extension

Job Title: Administrative Assistant – NDSU County Extension

Type: Part-time – Non Exempt (16-20 hours week)

Posted Date: 2/3/2025

Closing Date: 2/14/2025 5:00 PM

Salary: $18.08 – $20.25 per hour DOE

Minimum Qualifications:

· High School Diploma of GED

Preferred Qualifications:

· Office management and computer experience preferred

Job Duties:

Administrative duties involve performing a variety of clerical and receptionist duties requiring independent judgement. Serves as receptionist and office support providing direct assistance to Extension Agents by carrying out routine aspects of office management; answers phone and directs calls as appropriate; reviews correspondence and receives direction for disposition; compiles correspondence and reports as requested by Extension Agents.

· Receives visitors and answers phone, directing clients as appropriate. Provides routine information as requested, screens requests for information and directs to the appropriate person(s). May provide technical information upon the request and direction of the Extension Agents.

· Handles sorting and distributing daily mail and incoming correspondence (as requested).

· Gathers files and other pertinent data to facilitate answering correspondence and composes routine responses.

· Assist agents with preparing meeting announcements and agendas for meetings and workshops. Handles participant correspondence, registration materials, and transcribes minutes of meetings or conferences.

· Manage and rotate publication information in Extension area.

· Prepares routine letters, notices, news articles, and narratives along with edits and proofreads materials created within the office.

· Assist with duties as assigned with Ramsey County Crop Improvement Board.

· Maintains inventory of office supplies and equipment.

· Maintain various records.

· Perform minor administrative duties including gathering data and preparing statistical reports.

· Maintain and update mailing list for producers, 4-H, etc. as needed.

· Perform yearly civil rights review.

· Youth Protection policy maintenance.

· Records retention and management.

· Assist with pesticides Program duties.

· Keep social media pages and Extension website current.

· Other duties as assigned.

In order to be considered, applicants must submit the following materials:

§ Completed Ramsey County employment application

§ Resume

§ Cover letter specifically addressing the above qualifications

Submit application materials to one of the following:

§ bsenger@nd.gov or

§ Ramsey County

Attn: Human Resources

524 4th Ave NE Unit 21

Devils Lake, ND 58301

Job duties or qualification questions contact:

§ Sara Laite, 701-662-7028

Accommodations with the application or selection process questions, before closing date, contact:

§ Brian Senger at 701-662-7009

Applicants claiming ND veteran’s preference must submit documentation proving their ND residency and eligibility under NDCC 37-19.1 by submitting the following:

• Veteran must submit a Form DD-214;
• Disabled Veteran must submit a Form DD-214 and a current statement of disability from the Veterans Administration which is less than 1 year old;
• Spouse of Disabled Veteran must submit a Form DD-214, a copy of the marriage certificate, and a current statement of disability from the Veterans Administration which is less than 1 year old; or
• Spouse of a Deceased Veteran must submit a Form DD-214, a copy of the marriage certificate, and a copy of the veteran's death certificate.

All offers of employment will be contingent on successful completion of pre-employment background check and reference checks.

Applications for public employment will be confidential unless deemed a finalist per NDCC 44-04-18.27.

ND Relay: http://www.relaynorthdakota.com/

Equal Opportunity Employer: Ramsey County does not discriminate on the basis of race, color, national origin, sex, genetics, religion, age, or disability in employment or the provision of services.

Job Type: Part-time

Pay: $18.08 - $20.25 per hour

Expected hours: 16.00 – 20.00 per week

Schedule:

• Day shift

Work Location: In person

Salary : $18 - $20