Executive Assistant (Unclassified)

The current vacancy is in the County Attorney's Office.  The eligibility list created by this vacancy may be used to hire other vacancies in the County Attorney's Office or County.

The County Attorney’s Office is seeking a high-level administrator to join our management team whose primary focus will be on enhancing employee wellness, providing leadership and staff development, and advancing equity to ensure our workplace culture is healthy and inclusive of all staff.

This position will report to the Director of Strategic Initiatives on the county attorney’s executive team and be responsible for:

• Leading employee wellness and trauma-informed efforts, including:

  1. Trauma-informed practices transformation
  2. Trauma-informed care environment for staff

• Providing leadership development for managers, supervisors and staff to ensure we best meet the needs of all staff and residents, enhance team-building and continuously build proximity with the residents we serve

• Leading efforts to promote a healthy workplace culture that reflects the residents we serve and is equitable and inclusive of all staff, which includes:

  1. Continually developing our staff’s sense of cultural humility, intercultural skills and awareness when working across aspects of difference, to further respect of one another and the residents we serve; 
  2. Supporting efforts to reduce structural inequities across race, class, culture and other aspects of difference, including recruiting, hiring and retaining employees from under-resourced and under-represented communities, by furthering equity in decision-making and service-delivery; 
  3. Promoting a healthy workplace culture in which all staff feel valued, included and can resolve conflicts restoratively and productively, and
  4. Providing capacity to collaboratively support staff-led DEI committee strategic plan and continuous improvement efforts.

Flexible Workplace

This position is identified under the designation of ‘flex work eligible’, meaning that the employee can formally opt to be in-office full-time or work a flex schedule in which at least two-days per week are performed in office and other days can be performed in a remote-first environment. Regardless of selection, the position carries expectations regarding on-site responsibilities and will require schedule flexibility beyond the minimum expectations set forth in the county’s flexible workplace policy. To view Ramsey County’s Flexible Workplace policy, go to: Flexible Workplace policy.

To view or print a copy of the complete Ramsey County job (class) description for this position, go to: Job Descriptions. Once at this page, you can browse the alphabetical list or search for a job description.

1. Administrative support, to a department head, and works in collaboration with department heads and leaders on projects and processes and follow-up to department head and departmental management staff.
2. Administrator of policies and procedures for the department, which may include the areas of personnel, general administration, budget, information systems, or telecommunications.
3. Implement department performance evaluation process.
4. Prepare data, assemble reports, draft responses and prepares and analyzes of various topics under consideration by departmental management, including compliance with local, state, and federal policies and regulations; quality and cost-effectiveness of service delivery system trends.
5. Departmental representative, to external boards, commissions, business associations, community groups and other organizations whose functions relate to those of the department where employed.
6. Identify state, federal and private foundation grant opportunities and write grants.
7. Review and evaluate contracts and proposals for contracts and may be the contact person for vendors and oversees contracts.
8. Review legislative reports prepare and review Requests for Board Action for submission to the County Manager's Office; attends County Manager agenda review and County Board and committee meetings as directed.
9. May function as department's representative and serve on several Community Boards or as legislative liaison for the department where employed; may directly or indirectly solicit and analyze public requests for information or staff proposals for legislation; track and analyze pending legislation and/or public requests for information; and prepare reports relative to requests and legislative actions.
10.  May function as media contact and relations representative for the department and other boards; proactively providing public information to the media and the public utilizing traditional and new communication strategies where employed.
11. Coordinate legislative initiatives undertaken by the department, including coordinating and strategic planning with policy makers to translate policy and track such initiatives.
12. Other duties as assigned.

(The work assigned to a position in this classification may not include all possible tasks in this description and does not limit the assignment of any additional tasks in this classification.  Regular attendance according to the position’s management approved work schedule is required.)

ESSENTIAL FUNCTIONS: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12.

Education: Bachelor's Degree in an area related to the functions of the department where employed.

Experience: Six years of experience in direct services or administrative support functions related to the functions of the department where employed.

Substitution: Master's Degree in a field related to the functions of the department where employed may substitute for one year of the experience requirement.

This is an unclassified, at-will position, holding a confidential relation to the department head or elected official.   This position requires an open screening and selection process.  There is no exam for this unclassified, at-will, position.  All applicants who meet the minimum qualifications will be forwarded to the department for consideration.  Please read below for further instructions.
 

Definition of Unclassified from the Ramsey County Personnel Act:
Subdivision 1. General. "The appointing authority may discharge employees in the unclassified service with or without cause. Employees in the unclassified service have no right to a grievance appeal from discharge or other disciplinary action under sections 383A.281 to 383A.301. An employee in an unclassified position shall not have tenure but shall be entitled to all benefits associated with tenure such as vacation leave, sick leave, health insurance, and other benefits as determined by the county board."
 
Interested candidates should apply online by completing the online application prior to the close date listed and attaching a resume and cover letter detailing their experience.

Criminal Background Checks:  All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment.

E-Verify Participation:  Ramsey County participates in the federal E-Verify program. This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Ramsey County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.

Equal Opportunity Employer:  Ramsey County provides equal access to employment, programs, and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, familial or marital status, sexual orientation or gender identity, public assistance status, place of residence, political affiliation, or national origin.

Ramsey County is deeply committed to advancing racial equity and promoting diversity and inclusion within all areas of its workforce. The county strives being equitable, inclusive, transparent, respectful, and impactful in how we serve and engage with residents, as well as Ramsey County employees. Advancing racial equity ensures all people who need access to opportunities and services we provide, will receive them. Racial equity is achieved when race can no longer be used to predict life outcomes, and outcomes for all are improved.

To print a paper application for this posting click Paper Application. You will need to print this posting AND answer the supplemental questions associated with this exam and submit them with your completed paper application.

For further information regarding this posting, please contact Megan.Simmons@co.ramsey.mn.us

Salary : $81,239 - $120,412