Planning & Evaluation Analyst

Basic Function

The current vacancy is in the Housing Stability department. The eligibility list created by this vacancy may be used to hire other vacancies in the department or County.

To carry out the department's planning and evaluation function, including analyzing regulations and statutes, developing program goals, making recommendations about program design, coordinating the submission of all plans and grant applications to funding sources, and monitoring the implementation of grants and the quality of data collected; may perform contract management functions by acting as a liaison between vendor and department, prepares and assesses program evaluation data; may direct the process by which the departments use to manage information, and perform other duties assigned. The role of this position is to support the planning and evaluation work of the Heading Home Ramsey Continuum of Care (CoC) and contracted partners. This includes the ability to research, analyze, plan for, assign, schedule, monitor, and coordinate the work of project team members and collaborative partners. The planning and evaluations analyst will also be expected to provide diagnostic and consultative services within the specialty area, including Housing and Urban Development (HUD), the annual consolidated plan, Point in Time Count (PIT), community needs assessment, and Emergency Solutions Grant (ESG)program.

To view or print a copy of the complete Ramsey County job (class) description for this position, go to: Job Descriptions. Once at this page, you can browse the alphabetical list or search for a job description.

Examples of Work Performed

• Promote a diverse, culturally competent, and respectful workplace.
• Analyze and evaluate changes in legislation and in community needs by conducting or reviewing needs assessments and other studies, and by consulting with department staff and employees from outside agencies, in order to: develop program objectives and recommendations for program design; determine procedures to monitor and assess programs; and make recommendations for any needed changes in service delivery or operating policies and procedures.
• Present recommendations on program design to the management team and coordinate the final decision-making process.
• Participate as a member of the management team in coordinating the development of short- and long-range plans with staff and ensure that the team's assessment of budgetary and staffing needs reflect these plans.
• Provide contract management for an assigned department by negotiating contract terms and notify vendors of outcome, resolve contract related issues, review contract compliance and make recommendations to management, prepare and submit contract applications, and get the necessary signatures for contract approval.
• Oversee and coordinate the preparation of all grant applications and proposals to funding sources, monitor the implementation and expenditures of grants, and prepare grant reports for presentation to the Board of Commissioners.
• Prepare evaluation data on services provided or purchased by the department and monitor progress toward program goals, by performing on-site monitoring of contracted programs, and by preparing performance reports on both contracted and department programs for use by the management team, government monitoring agencies, and funding sources.
• Direct the management of information for an assigned area, which includes but is not limited to the compilation and maintenance of program performance records and the submission of required reports to regulatory agencies; develop recommendations for system changes in order to respond to new external and internal reporting requirements, advances in technology, and changes in rules, regulations and statutes.
• Develop policies and procedures regarding program evaluation, reporting, and regulatory requirements; inform department staff and contract staff of finalized policies, and follow up to ensure compliance.
• Organize and oversee the Request for Proposal (RFP) process to solicit grant or sub-grant proposals, direct the RFP review and approval process through the department, and negotiate contract work statements in conjunction with the department or division director.
• Prepare the budget for direct program services, monitor expenditures, and ensure that allocated funds are used in compliance with all legal requirements.
• Provide administrative support to several subcommittees of the department by: developing agendas and providing information for committee meetings, preparing and distributing meeting minutes and other committee communications, explaining state and federal guidelines, and conducting special projects or generating reports upon request.
• Represent the department to government and community organizations.
  
  

(The work assigned to a position in this classification may not include all possible tasks in this work and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position's management approved work schedule is required.)

ESSENTIAL FUNCTIONS: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12.

Minimum Qualifications

Education: Bachelor's Degree in Public Administration, Social Services, Social or Behavioral Sciences, Management, or a closely related area.

Experience: Three years of experience in grant and contract administration or public program planning and evaluation.

Substitution: Equivalent combination of education and related experience.

• For example: A Master's Degree in public planning or closely related area may substitute for two years of the experience requirement.
  
  

Exam/Screening Process Information

The examination process will consist of the following sections with each section weighted as indicated.

• Minimum Qualifications = Pass/Fail
• Training and Experience Rating = 100%
  
  

The examination for the Planning & Evaluation Analyst role will consist of a training and experience rating, comprised of the questions in the attached supplemental questionnaire. Not all applicants who meet the minimum qualifications will pass the training and experience rating. The rating on this supplemental questionnaire will depend on your answers to the questions –do not mark “see resume” or “see work history” as a response. Please answer all your questions clearly and completely. Failure to respond could affect your score and final rank on this examination.

Eligible List: The names of all applicants who filed a properly completed application and passed the examination/screening process shall be placed on the Rule of 10 eligible list for an employment opportunity as a Planning & Evaluation Analyst. This list will be certified to the appointing authority which may use this list to conduct interviews to fill a vacancy. Candidates will remain on the list for 30 days or until hired, whichever occurs first. A notice will be sent to applicants at the time the eligible list is posted, informing them that the list has been posted and their rank on the list.

Veteran's Preference: This is a classified position requiring an open, competitive selection process. Veteran's Preference points will be applied after a candidate passes the examination process. Applicants who are eligible for veteran's preference should update their veteran's DD214, and other supporting documents, and submit them as an attachment at the time of application.

Criminal Background Checks: All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment.

E-Verify Participation: Ramsey County participates in the federal E-Verify program. This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Ramsey County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.

Equal Opportunity Employer: Ramsey County provides equal access to employment, programs, and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, familial or marital status, sexual orientation or gender identity, public assistance status, place of residence, political affiliation, or national origin. Ramsey County is deeply committed to advancing racial equity and promoting diversity and inclusion within all areas of our workforce.

Ramsey County is deeply committed to advancing racial equity and promoting diversity and inclusion within all areas of its workforce. The county strives being equitable, inclusive, transparent, respectful, and impactful in how we serve and engage with residents, as well as Ramsey County employees. Advancing racial equity ensures all people who need access to opportunities and services we provide, will receive them. Racial equity is achieved when race can no longer be used to predict life outcomes, and outcomes for all are improved.

To print a paper application for this posting click Paper Application(Download PDF reader). You will need to print this posting and answer the supplemental questions associated with this exam and submit them with your completed paper application.

For further information regarding this posting, please contact: lindsey.hunter@co.ramsey.mn.us

Ramsey County provides a wide range of employee benefits to support health, well-being, and work/life balance. Benefits eligibility can vary depending on union status/contract language. A summary of benefits is provided below. Detailed information is available for review at https://www.ramseycounty.us/employees/employee-open-enrollment-2025-benefits

• Medical, dental and vision insurance
• The County contributes a bargained percentage to the medical and dental monthly premium
• Employees choose from four enrollment tiers: Single, Employee legally married spouse, Employee Child(ren), Family
• Blue Cross Blue Shield Medical insurance – three plan options including a High Deductible Plan with a Health Saving Account offered. Earn up to $20/month in electronic gift cards for each enrolled employee or spouse for wellness activity
• MetLife Dental Insurance – two plan options offered
• VSP Vision Insurance – Advantage Plan offered
  
  

• Pre-tax Benefit Program
• Pre-tax medical, dental, vision monthly premium deduction option
• Dependent and Health Care Flexible Spending Accounts
• County monthly contribution to a Health Savings Account for employees who elect the High Deductible medical plan
  
  

• Paid time off
• Vacation hours, accrued based on years of service, ranging from 12 to 25 days per year (pro-rated for part-time employees)
• 11 scheduled holidays and two floating holidays
• Up to eight weeks of 100% paid parental leave, plus additional use of sick time as noted below
• Sick hours accrued at a rate of three weeks per year, which can be used for medical and dental care; injury or illness for you, your spouse or children; the birth or adoption of a child (up to 80 hours) or the death of a family member (up to 40 hours)
• Wellness incentive allows conversion of unused sick time to vacation or pay
  
  

• Retirement benefits
• Pension - The county contributes at least 7.5% of your salary to your pension, depending on bargaining unit. Unlike other retirement investments, pension payments are a lifetime benefit once you start collecting payments
• New employees become vested after three years. For the Police and Fire union, employees are vested after 10 years
• Deferred compensation - 457(b) account with employer match
• Health Care Savings Plan - all benefits-eligible employees contribute 1% of gross regular salary to a Health Care Savings Plan account for eligible health care expenses after retirement. Interest accrues tax free. County provides a scheduled contribution after five years of participation
  
  

• Transit and parking
• Fully funded Metropass.
• Transportation/parking expenses reimbursement account
  
  

• Employee well-being
• Employee assistance program, including telephone counseling, financial counseling, rideshare benefits, etc.
• Wellness programming
• Flexible work policy with hybrid work options for eligible positions
  
  

• Life Insurance and Disability leave
• County provided Basic Life coverage - 1x annual salary, minimum $10,000 up to a maximum of $50,000. Optional supplemental coverage available
• Long-term Disability – County provided coverage replaces 40% of the employee’s lost income after six months of disability, subject to a $5,000 monthly maximum. Option to purchase an additional 20% income replacement up to $7,500 monthly maximum
• Short-term Disability – option to purchase 60% income replacement coverage with 30, 60 or 90-day waiting period
  
  

• Career development
• Tuition reimbursement, up to $4,000 per year
• Online professional development opportunities through the Learning & Development Center
• County employment qualifies as a public service organization for the Public Service Loan Forgiveness Program
• Employee resource groups – help employees build connections through common bonds with colleagues
  

For information about Ramsey County's 2025 benefits, visit: https://www.ramseycounty.us/employees/employee-open-enrollment-2025-benefits

01

Each applicant must complete this supplemental questionnaire as a part of the application screening process. The supplemental questionnaire will be used as a scored evaluation of your knowledge, skills and experience. Provide complete information for each question. Do not write "see resume" as it is not an acceptable answer. The experiences you indicate in your responses will be reviewed and used to determine your eligibility to move forward in the selection process. Select "yes" if you have read and understand.

• Yes
• No
  
  

02

Have you completed or currently participating in any of the following Public Sector Partnership Programs at Ramsey County? Examples may include a program in partnership with HIRED, Project for Pride in Living (PPL), Ramsey County Workforce Solutions, or an internship (including Right Track Plus), fellowship, limited duration assignment, provisional assignment, temporary opportunity or participating in a work experience like the Young Adult Career Academy, or job shadow experience. Answer No, if none of the above.

• Yes
• No
  
  

03

Select the option that best describes your highest level of education completed in Public Administration, Social Services, Social or Behavioral Sciences, Management, or a closely related field. Degree must be earned prior to the closing date of this posting.

• High school diploma or GED
• Associate's degree
• Bachelor's Degree
• Master's Degree or higher
• None of the above
  
  

04

If you indicated in the previous question, that you have a degree or college credits, please describe below your field of study, the name of the school, dates of attendance/completion, type of degree/name of courses, and number of hours or credits and whether they were quarter or semester credits. If you have other formal training and certifications related to this position, you may include that here. If you do not have a degree/college credit, please write N/A in the space below. DO NOT WRITE see resume or see application.

05

Which best describes your full-time equivalent experience in grant and contract administration, or public program planning and evaluation?

• No experience in this area
• Less than 1 year of experience
• 1 year or more, but less than 2 years of experience
• 2 years or more, but less than 3 years of experience
• 3 year or more, but less than 4 years of experience
• 4 years or more, but less than 5 years of experience
• 5 years or more, but less than 6 years of experience
• 6 years or more, but less than 7 years of experience
• 7 years or more, but less than 8 years of experience
• 8 years or more of experience
  
  

06

Describe the experience indicated in question above. Include the name of your employer and provide specific details of the work you performed. Do not copy and paste your resume, a job description or indicate "see resume". If you do not have this experience, type "N/A in the space below."

07

Which of the following describes your experience working with quantitative data and applying data to formulate strategic priorities and recommendations?

• Less than 1 year experience with collecting data and formulation of strategic priorities and recommendations.
• 1-2 years' experience with collecting data and formulation of strategic priorities and recommendations.
• 2-3 years of experience collecting data and formulating strategic priorities and recommendations.
• 3-5 years of experience collecting data and formulating strategic priorities and recommendations.
• 5 years or more of experience collecting data and formulating strategic priorities and recommendations.
  
  

08

If you selected that you have experience with the question above, please describe where you gained this experience, the source of data, and how the recommendations were adopted and used. Please do not write "see resume". If you do not have experience in this area, enter "N/A" in the space below.

09

Please describe your experience conducting research and evaluation using qualitative methods. Note experience with surveys, interviews, and/or focus groups. Please do not write "see resume." If you do not have experience in this area enter "N/A" in the space below.

10

Please describe your experience working with and engaging diverse communities, including people who identify as BIPOC, disabled and/or homeless, through shared power and decision- making. Please provide one example of partnering with community in a way that shared decision-making power with collaborative partners and people with lived experience. Do not write "see resume" or "see application" If you do not have experience in this area enter "N/A" in the space below.

• Required Question