Accounts Payable Clerk

In this role, the Accounting – A/P Clerk is an essential point of contact for office staff and vendors alike regarding vendor payment inquiries: excellent attention to details and highly efficient communication skills are necessary. This position plays a crucial part in maintaining the financial health of The Rancho Tehama Association by supervising all aspects of the accounts payable processes and procedures. The Accounting – A/P Clerk is responsible for scrutinizing all charges to the Association, coding vendor invoices with the appropriate general ledger account number and classifications, entering the invoices into the accounts payable schedule, preparing checks/payments for Board Member authorizations & signatures, making journal entries, reconciling the associated general ledger accounts, and producing financial reports that will help in decision-making for the Board of Directors. Daily tasks will include updating financial records, researching payment issues, recommending solutions to resolve payment issues, and ensuring compliance with, as well as following The Rancho Tehama Association policies, follow GAAP/FASB standards & principals, and all governmental regulations. Additionally this role requires strong analytical skills with the ability to function independently, while maintaining a cooperative effort in working with other staff. This position does require mandatory management approvals before taking resolute actions affecting Reserve expenses or bank balances.

The Accounting – A/P Clerk reports directly and only to the Association’s Executive Officer; however, accounting oversight will be conducted in collaboration with the Treasurer of the Association.

POSITION RESPONSIBILITIES:

• Monitor daily accounts payable transactions and ensure accurate record-keeping.
• Post journal entries bank notifications of NSF fees and other charges/debits made to the bank accounts. Notify the A/R clerk in writing and provide copies of any member payment returned as NSF.
• Assist A/R clerk with mailing monthly billing statements to members.
• Generate specified monthly financial reports, summaries, and combined month-end financial statements for the Board of Directors.
• Maintain and update the general ledger and ensure compliance with accounting principles.
• Assist in budget preparation and forecasting as required.
• Collaborate with the Treasurer and the Association’s vendors.
• Fill in as needed at the front desk to take member payments and answer phone calls.
• Alternate daily trips to the Association’s banks to make deposits.
• The Executive Officer will perform the monthly Bank Reconciliations and may request assistance with receiving back-up support documentation.

Requirements

• Proven work experience as an Accountant or in a similar finance role.
• Strong knowledge of accounting principles and bookkeeping practices.
• Proficiency in QuickBooks applications, Microsoft Office products (Excel, Word, Outlook, etc.), and Adobe products.
• Outstanding computer and technology use skills.
• Excellent numerical and analytical skills with high diligence.
• Exceptional communication skills, both verbal and written. This includes telephone and email etiquette.
• Strong organizational and time-management abilities.
• Ability to maintain confidentiality regarding all Association information, including finances, member’s, staff, and Board of Directors information.

Benefits

• Competitive wages.
• Professional development opportunities including training and workshops
• Generous paid time off policy including holidays, vacation, and sick days

Job Type: Full-time

Pay: $19.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Corning, CA 96021 (Required)

Ability to Relocate:

• Corning, CA 96021: Relocate before starting work (Required)

Work Location: In person

Salary : $19 - $25