Payroll/ Accounts Payable Clerk

VESTRA Resources, Inc. is seeking candidates for a full-time Payroll/ Accounts Payable Clerk to join our Administrative Department.

This is a full-time, 40 hours/ week, benefited position. This is not a remote position; this position will report to our office location in Redding, California.

VESTRA is an Environmental, Engineering and GIS Consulting firm located in Redding, California that has been serving the Northstate since 1988.

RESPONSIBILITIES:

The individual hired for the Payroll/ Accounts Payable Clerk position will be responsible for performing various levels of accounting functions including but not limited to reviewing timesheets and statements, processing bi-weekly payroll, processing account payables, coordinating payment for subcontractors with reimbursement schedules, responding to vendors on account status, and other duties as assigned. This position will also provide general administrative support, including answering phones and greeting customers, and assisting staff members as requested.

Day-to-day tasks include, but are not limited to, the following:

• Verify timesheets and statements on a weekly basis for approximately 25 employees.
• Process bi-weekly payroll, prepare payroll tax payments, prepare quarterly tax reports, complete year-end payroll reconciliation, and prepare W-2's and W-3's.
• Preparing, recording, and processing accounts payable and cash disbursements.
• Responsible for data entry, coding, obtaining approvals, and auditing receipts.
• Assist in the posting of accounts to the General Ledger for Accounts Receivable, Cash Receipts, Accounts Payables, Cash Disbursements.
• Prepare and make bank deposits and drop off outgoing mail.
• Review open invoice reports; follow up with a schedule of payments or adjustments.
• Ensure timely payments of vendor invoices, maintain computerized and manual files, respond to vendor inquiries on account status, research invoice data, check-run processing, prepare 1099's at year end and other projects as assigned.
• Coordinate employee credit card program, reconcile receipts.
• Maintain required records, reports and files in an organized manner.
• Assists with monthly management reports as needed.
• Perform the basic duties of Administrative Assistant - answers phones, forward calls, take messages, greets customers, answers questions, ships packages, order supplies.
• Cross trained in preparing invoices for consulting projects.
• Performs other projects and tasks as assigned.

QUALIFICATIONS:

• High school diploma required, A.A. degree in accounting preferred, plus 3 years related accounting and payroll work experience; or any other equivalent combination of education and experience.
• Authorized to work lawfully in the United States without sponsorship. VESTRA will not sponsor applicants for work visas.
• Bookkeeping experience
• Proficient with various computerized accounting programs. Experience with CCH ProSystem fx Practice Management and CCH Small Firms accounting programs a plus.
• Good working knowledge of Windows, Internet browsers, MS Office, including Word, Excel, and Outlook.
• Good working knowledge of basic accounting and bookkeeping principles.
• Proficient with computers, printers, fax machines, multi-line telephone systems.
• Excellent communication skills, by telephone, face to face, e-mail and written.
• Excellent organization and time management skills, work on own initiative, prioritize between conflicting demands, and ask for additional tasks when work is done.
• Strong interpersonal skills, experience and ability to work well within a team.
• Ability to create and maintain trust and confidentiality.
• Ability to work at a consistently high level of accuracy and to meet deadlines.
• Ability to pass a drug and alcohol screening.
• Since this position will require driving, the following qualifications must be met to meet the requirements of our automobile insurance carrier:
  • Applicants must be 21 years of age
  • Applicants must have a minimum of 3 years of driving experience
  • Current/valid unrestricted driver's license
  • Satisfactory driving record and be able to provide proof of insurability

VESTRA is an equal-opportunity employer and makes employment decisions on the basis of merit. VESTRA intends to employ the best available persons in every position. VESTRA is committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Company operations.

VESTRA offers competitive pay and benefits (medical, dental, vision, life, LTD), 401k plan, and opportunities for training and professional growth. The hourly rate for this position is $20.00 - $30.00 and will be assigned based on the level of qualifications and experience applicable to the position.

For cost-of-living information in Shasta County visit the Shasta Economic Development Corporation website at https://www.shastaedc.org/quality-of-life/#cost-of-living.